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Research induction

Induction Welcome

We're really looking forward to welcoming you to the University of Gloucestershire. Before you arrive make sure you apply for your ID card and enrol.

#TeamGlos

Your Induction

Your attendance at the induction activities is really important as it's through these events that you will be introduced to your supervisor and meet other researchers.

Essential induction info:

Remember, if you have any questions about your first days or weeks at university, please contact us. Each campus has a Helpzone, and staff here can be contacted by email or telephone 01242 714444.

Important information for anybody starting a Masters by Research, PhD or Professional Doctorate programme in February 2020.

Activating your online account

Activating your online account:

Your university network account gives you access to all the university's online facilities including Student Records Online, email and our e-learning environment - Moodle.

Student working on a laptop.

The following describes the steps you should go through to access the network for the first time. If you have already used the Applicant Portal then the password you used to access this will allow you to access Online Enrolment.

  1. Log in to the university network for the first time by accessing the Password Self-Service Portal. Click on the 'register for forgotten password reset' button. Your user name is your 7-digit student number preceded by a lower-case 's' (e.g. s1234567) and your initial password is Student followed by your date of birth in the format DDMMYYYY eg Student19990401.
  2. Change your password and register for password recovery. After changing your password, complete the registration process for forgotten password recovery and then close your web browser to ensure that the password reset process completes correctly.

Once you have logged on to your university account and changed your password then you will be able to access Online Enrolment.

Need help?

If you have difficulties logging in, please email the IT Helpdesk or telephone 44 (0)1242 714044.

Enrolling on your course

Before you arrive at university, you need to enrol and pay any outstanding tuition fees. You can do all this online.

To log on, you'll need your seven-digit student number (starting with an 's') and your password for logging onto the university's network (if you haven't activated your account please see the step Activating your online account).

If you need help logging onto the system see our online enrolment page.

Once you have enrolled, you can use the calendar in your MyGlos app, or online, to check your timetable. You can see more detailed timetables for your course, and for other courses or modules you might be interested in from the student homepage.

Students shopping at Gloucester Quays.

Apply for your ID card now

Make sure you apply for your card early to ensure it is ready for you to collect on your arrival.

Your university ID card gives you access to university facilities, discounted use of the local bus service and allows you to borrow and reserve books from the library and pay for photocopying and printing. It is also required for access to exams.

You can apply for your ID card before you enrol to ensure it's ready when you arrive but you must have activated your online account (see above) beforehand. Remember you need to have a pic ready to upload.

You will be asked to upload a digital photograph of yourself (in JPEG format). The photograph should be a recent photograph, be of passport quality, taken against a light, plain background and be a close-up of your head and shoulders facing the camera. A head and shoulders selfie is fine, just ensure it's appropriate.

Collecting your ID card:

Your ID card will be available for collection from your 'home' campus library. To collect your ID card you will need to bring at least one form of the following IDs: current passport, current UK or EEA photo driving licence, birth certificate or EEA state identity card. Other arrangements will be made for students studying at a distance.

Remember:

You will not receive any loan or grant payments until you have enrolled with the university and completed your ID check, so the payment date will be at least 3-5 working days from the date published on your payment schedule from Student Finance.

If you have any technical issues when applying for your ID card you may need to refresh your browser. If you still encounter problems, please email our IT Helpdesk or call on 44 (0)1242 714044.

What you need to do - before you arrive

Before you go through the checklist, just make sure you've got the following things to hand:

  • A photo of yourself. A passport-style head and shoulders photo of yourself, saved on your computer/phone and ready to upload. A head and shoulders selfie is fine, just ensure it's appropriate.
  • Your seven digit 'student number'. It starts with an 's' and can be found on the letter sent.
  • Your password. Your password is the one you created when you accessed our Applicant Portal to view your offer or upload documents. If you did not do this then your initial password is your date of birth (DDMMYYYY).
Group of students talking.

Essentials checklist

University ID card

You can apply for your University of Gloucestershire ID card now. Log on to the Applicant Portal and upload your photograph. Please upload your photograph as soon as possible to ensure your ID card is ready for you to collect when you arrive. For more information go to 'Enrolling on your course'.

Enrol

You can complete online enrolment from Tuesday 5 September. Please enrol as soon as possible - a delay may impact on the release of any financial support you may be entitled to.

Once you have enrolled, you can use the calendar in your MyGlos app, or online, to check your timetable. You can see more detailed timetables for your course, and for other courses or modules you might be interested in from the student homepage.

Funding

Sort appropriate funding for your tuition fees and living costs.

Accommodation

If you are still looking for somewhere to live, email our accommodation team for upcoming house-hunting events or visit our accommodation page for more information.

Meningitis Vaccine

Due to an increase in cases of meningitis type W, Public Health England has announced that new first year students (aged under 25) are now recommended to have the Meningitis ACWY vaccine. This is different from the previous meningitis C vaccine. We strongly encourage you to make an appointment with your local GP to have this vaccine before coming to the university.

If you are unable to get vaccinated before starting university then please book for vaccinations at registration on move-in day. If you study in Cheltenham (Park or Francis Close Hall campus) you'll be supported by the University Medical Centre, run by the Underwood Surgery. If you're studying in Gloucester (Oxstalls campus) we are linked to the doctor's surgery adjacent to Oxstalls campus (Cheltenham Road Surgery).

For more information see the NHS website.

Insurance

Ensure you have appropriate insurance arrangements.

Course induction

Check your course welcome meeting time and course induction on this page (available from August).

You may also want to:

Apply for an NUS card

Apply for an NUS (National Union of Students) extra card, which enables you to access hundreds of discounts both online and in store.

Double-check if you need to buy any kit or do any course-specific reading. Some courses require a DBS check.

Are you an international student?

Next steps:

What you need to do - when you arrive

On your first day

Arrival details

If you are moving into halls, look at your accommodation offer, detailing arrival information such as when and where.

First few days

Collect your ID card

Collect your university ID card when you move into university halls of residence or from your campus library. This is one of the most important things you need to do! You must have enrolled before you can do this (so remember to bring a form of ID with you, for example, current passport; current UK or EEA photo driving licence; birth certificate or EEA state identity card).

Important: You will not receive any loan or grant payments until you have collected your university ID card, so the payment date will be at least 3-5 working days from the date published on your payment schedule from Student Finance. If you have any queries, please contact our money advice team.

Good to know: Please carry this card with you on campus at all times. As well as giving you access to university facilities, your ID card allows you to borrow and reserve books from the library, and pay for photocopying and printing. You may also be asked to show it to security or a university staff member.

Two students talking in a halls of residence room.

During your first week

Welcome meeting

It's vitally important that you attend your course welcome meeting.

Course induction

Make sure you attend your course induction sessions.

Enrol

Enrol and pay fees online, if you haven't done so already.

Students' Union

Visit the Students' Union to collect your NUS Extra card, if you've bought one. If you want to get involved with the Students' Union, check out their website.

MyGlos

Download the MyGlos app if you haven't done so already through the app store for Apple or Android Market. Whether you are checking your timetable, reviewing your print balance, or keeping up to date with the latest news, it's all in one place.

Email

Log in and check your university email account.

Module timetable

Review your module lecture timetable on your Student Records online.

Sports kit - required for most sports courses

Our TeamGlos sports kit is a requirement for students when they do practical activity or take a work or community placement. Order your core kit.

Student Helpzone

Don't forget our Helpzone staff are there to help with any problems or queries by calling 01242 714444.

During your first month

Lectures

Enjoy university life on your chosen course. Check your lecture times, start being taught by experts in their field about the subject that you love.

Support

Meet with a Student Disability Adviser if you have a registered disability, on-going medical condition or specific learning difficulty that may not have been disclosed or discussed with the university before you arrived.

Library induction

Learn more about how libraries can support your study by attending a library induction.

Social events

Get to know fellow students by attending social events or joining an SU club or society.