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Library Technology and Information

Mobile and Laptop Device Policy

Last updated: 15 January 2021

Document Control

Issue/Amendment Record

IssueDate of IssueReason for Issue
1August 2018Major Revision

Document Ownership

Name and TitleSignatureDate
AuthorDan Smale
Head of
Technical Delivery
LTI ApprovalRob Blagden
Director LTI Service
Release AuthorityRobin Livesey
Content Support &
Information Manager


The University of Gloucestershire (the “University”) is committed to providing a safe and secure environment, where students, staff, visitors and contractors can use technology to support their study/work and development.

This policy lays out the purchasing, acceptable use and responsibilities
applicable to mobile devices to ensure safe and appropriate use of University of Gloucestershire mobile assets. In addition it outlines the authority for IT staff to conduct audits on mobile devices to investigate or ensure compliance with University policies, or other legal or contractual requirements.

Members of staff who manage computer systems on behalf of the University must familiarise themselves with this policy.

This policy may be amended from time to time as deemed appropriate.
Please check back frequently to see any updates or changes to this policy.

Type of Policy

Administrative Policy


The University has an obligation to ensure that its assets are protected and
being operated in line with policies.

Mobile computing devices (laptops, tablets, phones, etc) are inherently at
greater risk of loss, or infection from malware, due to their nomadic nature,
and may be exposed to multiple IT infrastructures beyond the University’s
control (i.e. home, public WiFi, hotels / conferences, etc).

In addition, mobile devices are valuable assets, which are the target of thieves or those looking to acquire information.

To mitigate these risks, mobile endpoint devices are required to be audited
regularly. These audits will be conducted to:


This policy applies to:

Accountable Owner



Special Situations

Downloading of Free Applications

Purchasing Paid-For Applications




Device Loss

Insignificant Personal Use



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