The University of Gloucestershire is registered with the Information Commissioner\u2019s Office as a Data Controller and is committed to protecting the rights of individuals in line with Data Protection legislation. A copy of this registration can be found here.<\/p>\n\n\n\n
The Data Protection Officer is responsible for advising the University on compliance with Data Protection legislation and monitoring its performance against it. If you have any concerns regarding the way in which the University is processing your personal data, please contact the Data Protection Officer at: The University Accommodation Service holds data provided by you at the point of application, and subsequent communications. Our records include: The Accommodation Service uses your data to enable us to process your application, offer appropriate We will only collect and use your personal information when we have at least one legal basis to do so. We may share your personal data in limited circumstances where it is lawful and legitimate for us to do Transfers to third countries and safeguards in place The Accommodation Office will retain your personal data for a period of up to 6 years after you graduate or leave the University. Your data will be held in line with the University\u2019s retention schedule, which is available to view here.<\/p>\n\n\n\n Under Data Protection Legislation you have the following rights: Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply.<\/p>\n\n\n\n Any requests or objections should be made in writing to the University\u2019s Data Protection Officer, using the contact details in Section 2 of this Privacy Notice.<\/p>\n\n\n\n If you are unhappy with the way in which your personal data has been processed you may in the first instance contact the University\u2019s Data Protection Officer using the contact details in Section 2 of this Privacy Notice.<\/p>\n\n\n\n If you still remain dissatisfied, then you have the right to apply directly to the Information Commissioner\u2019s Office (ICO) for a decision. The ICO can be contacted at: Identity and contact details of the Data Controller The University of Gloucestershire is registered with the Information Commissioner\u2019s Office as a Data Controller and is committed to protecting the rights of individuals in line with Data Protection legislation. A copy of this registration can be found here. Contact details of the Data Protection Officer The […]<\/p>\n","protected":false},"author":59,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"_acf_changed":false,"_searchwp_excluded":"","footnotes":""},"schools":[],"campuses":[],"subject_area":[],"ht-kb-category":[7],"ht-kb-tag":[],"class_list":["post-2157","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-privacy-notices"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.glos.ac.uk\/information\/wp-json\/wp\/v2\/ht-kb\/2157","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.glos.ac.uk\/information\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/www.glos.ac.uk\/information\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/www.glos.ac.uk\/information\/wp-json\/wp\/v2\/users\/59"}],"replies":[{"embeddable":true,"href":"https:\/\/www.glos.ac.uk\/information\/wp-json\/wp\/v2\/comments?post=2157"}],"version-history":[{"count":7,"href":"https:\/\/www.glos.ac.uk\/information\/wp-json\/wp\/v2\/ht-kb\/2157\/revisions"}],"predecessor-version":[{"id":3603,"href":"https:\/\/www.glos.ac.uk\/information\/wp-json\/wp\/v2\/ht-kb\/2157\/revisions\/3603"}],"wp:attachment":[{"href":"https:\/\/www.glos.ac.uk\/information\/wp-json\/wp\/v2\/media?parent=2157"}],"wp:term":[{"taxonomy":"schools","embeddable":true,"href":"https:\/\/www.glos.ac.uk\/information\/wp-json\/wp\/v2\/schools?post=2157"},{"taxonomy":"campuses","embeddable":true,"href":"https:\/\/www.glos.ac.uk\/information\/wp-json\/wp\/v2\/campuses?post=2157"},{"taxonomy":"subject_area","embeddable":true,"href":"https:\/\/www.glos.ac.uk\/information\/wp-json\/wp\/v2\/subject_area?post=2157"},{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/www.glos.ac.uk\/information\/wp-json\/wp\/v2\/ht-kb-category?post=2157"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/www.glos.ac.uk\/information\/wp-json\/wp\/v2\/ht-kb-tag?post=2157"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
Data Protection Officer
University of Gloucestershire
Registrar\u2019s Directorate
Fullwood House
The Park
Cheltenham, GL50 2RH
Email: dpo@glos.ac.uk<\/a><\/p>\n\n\n\nWhat information do we collect about you?<\/h4>\n\n\n\n
\u2022 Personal identifiers and biographical information (e.g. your student number and your date of birth);
\u2022 Contact details (e.g. your address, email and telephone numbers);
\u2022 Special category (sensitive) personal data (e.g. details of special requirements for room allocations, notes written by staff members following meetings, emails you have sent to us);
\u2022 Information about your personal circumstances that you have shared with us;
\u2022 Study related information (e.g. course, level of study, campus);
\u2022 Bank details when setting up direct debits.<\/p>\n\n\n\nHow will your information be used?<\/h4>\n\n\n\n
advice and support to you, and manage the contract, including;
\u2022 To manage your application including assessment of eligibility for accommodation;
\u2022 Allocating a room that meets your needs wherever possible;
\u2022 To establish special requirements and medical needs to ensure appropriate allocation;
\u2022 Manage your contract, including collection of payments as appropriate;
\u2022 To contact you in regards to breaches of terms and conditions of your halls contract;
\u2022 Recording communications as an aide memoire for Accommodation staff;
\u2022 Ensuring we are meeting our safeguarding requirements;
\u2022 Monitoring of anonymised data to identify trends and allocate resources appropriately;
\u2022 To keep you up to date with relevant information in regards to halls.<\/p>\n\n\n\nWhat is our lawful basis for processing your personal data?<\/h4>\n\n\n\n
We process your personal data in the following ways:
\u2022 To fulfil our contractual obligations to you;
\u2022 To protect your vital interests, or those of a third party (for example, in the case of a medical
emergency);
\u2022 Where it is necessary for University\u2019s legitimate interests, or those of a third party, and your
interests and fundamental rights do not override those interests;
\u2022 In order to perform a task carried out in the public interest;
\u2022 Where the University needs to comply with a legal obligation (for example, the detection or
prevention of crime);
\u2022 Where you have given us your consent.<\/p>\n\n\n\nWho receives your information?<\/h4>\n\n\n\n
so. The following is a list of organisations with which we may share information. It is not an exhaustive
list, but any organisation with which we share information will have confirmed their compliance with the
GDPR.
\u2022 Our administrative \/ IT staff associated with accommodation services;
\u2022 Statutory Government bodies;
\u2022 Local Authorities (electoral role);
\u2022 Internal and external auditors;
\u2022 Software providers;
\u2022 Relevant authorities dealing with emergency situations at the University;
\u2022 Any other authorised third party to whom the University has a legal \/ contractual obligation to
share personal data with.
Please note that in emergency situations where the University deems it to be in your (or a third party\u2019s)
vital interests, the University may share your personal data, including sensitive personal data with
relevant individuals \/ agencies, e.g. the Police.<\/p>\n\n\n\n
Your personal data will not be transferred outside of the European Economic Area.<\/p>\n\n\n\nHow long will your information be held?<\/h4>\n\n\n\n
What are your Rights?<\/h4>\n\n\n\n
\u2022 to request access to, and copies of, the personal data that we hold about you;
\u2022 to request that we cease processing your personal data;
\u2022 to request that we do not send you any marketing communications;
\u2022 to request us to correct the personal data we hold about you if it is incorrect;
\u2022 to request that we erase your personal data;
\u2022 to request that we restrict our data processing activities (and, where our processing is based on your consent, you may withdraw that consent, without affecting the lawfulness of our processing based on consent before its withdrawal);
\u2022 to receive from us the personal data you have provided to us, in a reasonable format specified by you, to another data controller;
\u2022 to object, on grounds relating to your particular situation, to any of our particular processing activities where you feel this has a disproportionate impact on your rights and freedoms.<\/p>\n\n\n\nHow to make a complaint<\/h4>\n\n\n\n
Information Commissioner\u2019s Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF
Telephone: 0303 123 1113
Website: www.ico.org.uk<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"