{"id":2235,"date":"2020-10-26T10:51:16","date_gmt":"2020-10-26T10:51:16","guid":{"rendered":"https:\/\/www.glos.ac.uk\/information\/?post_type=ht_kb&p=2235"},"modified":"2022-02-09T14:14:55","modified_gmt":"2022-02-09T14:14:55","slug":"privacy-notice-procurement","status":"publish","type":"ht_kb","link":"https:\/\/www.glos.ac.uk\/information\/knowledge-base\/privacy-notice-procurement\/","title":{"rendered":"Privacy Notice Procurement"},"content":{"rendered":"\n

1. Identity and contact details of the Data Controller<\/h2>\n\n\n\n

The University of Gloucestershire is registered with the Information Commissioner\u2019s Office as a Data Controller and is committed to protecting the rights of individuals in line with Data Protection legislation.<\/p>\n\n\n\n

A copy of this registration can be found here<\/a>.<\/p>\n\n\n\n

2. Contact details of the Data Protection Officer<\/h2>\n\n\n\n

The Data Protection Officer is responsible for advising the University on compliance with Data Protection legislation and monitoring its performance against it. If you have any concerns regarding the way in which the University is processing your personal data, please contact the Data Protection Officer at:<\/p>\n\n\n\n

Data Protection Officer
University of Gloucestershire
Registrar\u2019s Directorate
Fullwood House
The Park
Cheltenham, GL50 2RH
Email: dpo@glos.ac.uk<\/a><\/p>\n\n\n\n

3. What information do we collect about you?<\/h2>\n\n\n\n

The University may collect the following types of personal data about you:
a) your name;
b) your work contact information such as address, email address and telephone number;
c) if you are a self-employed trader your Unique Tax Reference (UTR) number;
d) if you are a trader who is trading from you home address, your home address.<\/p>\n\n\n\n

4. How will your information be used?<\/h2>\n\n\n\n

The personal data that the University hold may be used for:
a) contacting you in connection with a procurement exercise;
b) contacting you in respect of establishing or managing a contract between the University and its suppliers;
c) if you are a self-employed trader, your UTR number in order to confirm that you are registered with HMRC for self-assessment tax purposes.<\/p>\n\n\n\n

5. What is our lawful basis for processing your personal data?<\/h2>\n\n\n\n

We may process your data as it is necessary for the performance of the University\u2019s procurement and contract management functions and tasks.<\/p>\n\n\n\n

6. Who your personal information is shared with?<\/h2>\n\n\n\n

If you are a self-employed trader then your personal data may be shared with Her Majesty\u2019s Revenues and Customs Service (HMRC).<\/p>\n\n\n\n

7. Transfers to third countries and safeguards in place<\/h2>\n\n\n\n

Personal data will not be transmitted to third countries unless the transmission relates to contacting you in a third country.<\/p>\n\n\n\n

8. How long will your information be held?<\/h2>\n\n\n\n

a) For personal data held in respect of a tender\/quote process the retention periods are as follows:
\u2022 Successful bids \u2013 10 years after the end date of the contract.
\u2022 Unsuccessful bids \u2013 1 year after the contract award date.
b) For personal data held in respect of the University\u2019s supplier data the retention period will continue until the supplier logs into the University\u2019s supplier portal and either removes the supplier record completely or updates\/removes the personal data on the supplier record.
c) For personal data held in respect of supply contracting the retention period will be 10 years after the end date of the contract.<\/p>\n\n\n\n

9. What are your Rights?<\/h2>\n\n\n\n

Under Data Protection Legislation you have the following rights:<\/strong><\/p>\n\n\n\n