The purpose of this Privacy Notice is to tell you how the university will collect and use your personal data. In addition to this notice, you may be given further information about the uses of your personal data when you use specific services and facilities offered by the University of Gloucestershire. <\/p>\n\n\n\n
This Privacy Notice may be updated from time to time to ensure continued compliance with Data Protection legislation and to reflect best practice.<\/p>\n\n\n\n
The latest version of the Notice can be found on our data protection webpage.<\/a><\/p>\n\n\n\n If you’re under 18, we take extra care to protect your personal data:<\/p>\n\n\n\n If anything is unclear, you can contact us<\/a> \u2013 we\u2019re happy to help.<\/p>\n\n\n\n The University of Gloucestershire is registered with the Information Commissioner\u2019s Office as a Data Controller and is committed to protecting the rights of individuals in line with Data Protection legislation.<\/p>\n\n\n\n A copy of this registration can be found on the ICO website.<\/a><\/p>\n\n\n\n The Data Protection Officer is responsible for advising the university on compliance with Data Protection legislation and monitoring its performance against it. If you have any concerns regarding the way in which the university is processing your personal data, please contact the Data Protection Officer at:<\/p>\n\n\n\n Data Protection Officer University of Gloucestershire Registrar\u2019s Directorate Fullwood House Email: dpo@glos.ac.uk<\/a><\/p>\n\n\n\n If you’re under 18:<\/p>\n\n\n\n We may collect:<\/p>\n\n\n\n Sometimes we collect additional information (for example, ethnicity) to help improve access to higher education. We will explain this clearly when we ask for it.<\/p>\n\n\n\n We may also collect information you provide when registering for and participating in university-facilitated community platforms, such as our prospective student online community forum (MyGlos Lounge), where you register directly on a third-party platform following an invitation from the university.<\/p>\n\n\n\n We collect information in order to fulfil your request and, if consent is given, to send you further relevant information about the university, courses you\u2019re interested in, accommodation or events relevant to your course of interest.<\/p>\n\n\n\n We may collect your personal data in a number of ways, for example:<\/p>\n\n\n\n If you are registering for events (for example open days and applicant days) or requesting information via our website, your personal data will also be processed in line with our website policy.<\/p>\n\n\n\n The information you provide will be used to send you communications (printed and\/or digitally) about the University of Gloucestershire, the courses we offer and events we run, and our services, such as student support, accommodation, scholarships and bursaries. We may also contact you to conduct market research and quality assurance checks, for example we may ask you about your satisfaction with the information we provide and your experience of the admission process.<\/p>\n\n\n\n We will also use the information you provide to evaluate the impact of our activities and track your progression through education if you have given us your consent. Your data will be used to help evaluate the effectiveness of our activity as part of the government policy to widen participation in higher education and to develop future policy. The University of Gloucestershire will not use its records in any way which will affect any learner individually.<\/p>\n\n\n\n Where you have accepted an invitation to join a university-facilitated community platform such as MyGlos Lounge, the information you provide on registration and your activity on the platform may be used to support your transition to university life, to facilitate peer and staff engagement prior to your arrival, and to monitor and moderate the community for the safety and wellbeing of all participants. The university may also use aggregated, anonymised activity data from the platform to evaluate the effectiveness of pre-arrival engagement activity.<\/p>\n\n\n\n We will not disclose any data to anyone who is unauthorised to receive it. We consider the processing of your information for the above purposes to be necessary for the performance of tasks we carry out in the public interest. This includes running events to promote access to higher education, informing students of their educational options, increasing educational attainment, and carrying out related evaluation, tracking and research.<\/p>\n\n\n\n We will not sell your data to third parties.<\/p>\n\n\n\n We use your data for different reasons:<\/strong><\/p>\n\n\n\n A few important points:<\/strong><\/p>\n\n\n\n When we send you marketing:<\/strong><\/p>\n\n\n\n Your information will be processed by the university and organisations working on our behalf who are compliant with current data protection legislation in order to send you relevant communications, for example:<\/p>\n\n\n\n No information will be passed to third party organisations for them to contact you directly themselves.<\/p>\n\n\n\n Information about you may be disclosed to other organisations outside of the university where it is in our legitimate interests and\/or as required by law, including but not limited to:<\/p>\n\n\n\n As the University of Gloucestershire is a UK organisation, your data is processed in accordance with UK GDPR. Some data processed by the university’s contracted software suppliers may be stored on servers outside the UK. Where data is transferred internationally, this will only be to countries or organisations that provide an adequate level of protection as recognised under UK data protection law, or where appropriate safeguards are in place. For example, data associated with MyGlos Lounge is hosted on servers located within the European Economic Area (EEA), which is recognised as adequate under UK data protection law. Any other international transfers will be made in accordance with UK GDPR requirements.<\/p>\n\n\n\n We ensure that any data processor complies with confidentiality, current data protection legislation, data sharing protocols and safeguards, governing law, intellectual property, liability and pursuant to its commitment to compliant practice.<\/p>\n\n\n\n We only keep your information for as long as it’s needed.<\/p>\n\n\n\n For most prospective students:<\/strong><\/p>\n\n\n\n If you become an applicant, your data is then held in line with the University’s Records Retention Schedule, and you’ll be provided with further notices covering that stage.<\/p>\n\n\n\n If you attend an event or activity:<\/strong><\/p>\n\n\n\n We retain only the details needed for administration, for as long as necessary to serve that purpose.<\/p>\n\n\n\n For outreach and research activities:<\/strong><\/p>\n\n\n\n To support long-term evaluation of access to higher education, we retain some key personal information until you turn 30, or for up to 15 years after graduation \u2014 whichever applies. After this point we delete personal information from our systems, though we may continue to use it in anonymised form to track university and career outcomes. Wherever we hold data for these longer periods, we minimise what we keep and protect it carefully.<\/p>\n\n\n\n If you’ve registered for a university-facilitated community platform<\/strong> such as MyGlos Lounge, your account is kept for as long as needed to fulfil the purpose it was created for. Accounts are closed when no longer needed \u2014 for example, when you enrol, if you choose not to take up your place, or if the platform is discontinued. You can close your account yourself via the platform, or by contacting us using the details in Section 2.<\/p>\n\n\n\n Withdrawing consent or changing your preferences:<\/strong><\/p>\n\n\n\n If you’ve given consent and want to withdraw it, you can opt out at any time by emailing enquiries@glos.ac.uk<\/a>, by post to the address in Section 2, or by unsubscribing from any email you receive from us. You can also amend your communication preferences here.<\/a><\/p>\n\n\n\n Under Data Protection Legislation you have the following rights:<\/strong><\/p>\n\n\n\n Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply.<\/p>\n\n\n\n Security of your information<\/strong><\/p>\n\n\n\n Your data will be held securely and all staff are required to comply with the university\u2019s processes and procedures regarding data security. Whenever data is transferred from one location to another it will always be in a secure, encrypted or password protected format.<\/p>\n\n\n\n Any requests or objections should be made in writing to the university\u2019s Data Protection Officer, contact details are in Section 2 of this Privacy Notice.<\/p>\n\n\n\n If you have queries, concerns or wish to raise a complaint regarding the way in which your personal data has been processed you should contact the Data Protection Officer in the first instance, using the contact details under Section 2 above.<\/p>\n\n\n\n If you still remain dissatisfied, then you have the right to apply directly to the Information Commissioner\u2019s Office (ICO) for a decision. The ICO can be contacted at:<\/p>\n\n\n\n Information Commissioner\u2019s Office
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\n\n\n\n1. Identity and contact details of the Data Controller<\/h3>\n\n\n\n
2. Contact details of the Data Protection Officer<\/h3>\n\n\n\n
The Park
Cheltenham, GL50 2RH<\/p>\n\n\n\n
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3. What information do we collect about you?<\/h3>\n\n\n\n
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4. How do we collect this information?<\/h3>\n\n\n\n
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5. How will your information be used?<\/h3>\n\n\n\n
6. Why are we allowed to use your data? (lawful basis)<\/h3>\n\n\n\n
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7. Who is your personal information shared with?<\/h3>\n\n\n\n
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8. Transfers to other countries and safeguards in place<\/h3>\n\n\n\n
9. How long will your information be held?<\/h3>\n\n\n\n
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10. What are your rights?<\/h2>\n\n\n\n
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11. How to make a complaint<\/h3>\n\n\n\n
Wycliffe House
Water Lane
Wilmslow Cheshire SK9 5AF<\/p>\n\n\n\n