{"id":609,"date":"2020-09-15T13:48:54","date_gmt":"2020-09-15T13:48:54","guid":{"rendered":"https:\/\/www.glos.ac.uk\/information\/?post_type=ht_kb&p=609"},"modified":"2022-02-09T14:15:58","modified_gmt":"2022-02-09T14:15:58","slug":"privacy-notice-parents-guardians","status":"publish","type":"ht_kb","link":"https:\/\/www.glos.ac.uk\/information\/knowledge-base\/privacy-notice-parents-guardians\/","title":{"rendered":"Privacy notice – parents and guardians"},"content":{"rendered":"\n

1. Identity and contact details of the Data Controller<\/h4>\n\n\n\n

The University of Gloucestershire is registered with the Information Commissioner\u2019s Office as a Data Controller and is committed to protecting the rights of individuals in line with Data Protection legislation. A copy of this registration can be found on the ICO website<\/a>.<\/p>\n\n\n\n

2. Contact details of the Data Protection Officer<\/h4>\n\n\n\n

The Data Protection Officer is responsible for advising the university on compliance with Data Protection legislation and monitoring its performance against it. If you have any concerns regarding the way in which the university is processing your personal data, please contact the Data Protection Officer at:
Data Protection Officer
University of Gloucestershire
Registrar\u2019s Directorate
Fullwood House
The Park
Cheltenham, GL50 2RH
Email: dpo@glos.ac.uk<\/a><\/p>\n\n\n\n

3. Where does the university obtain your personal data from?<\/h4>\n\n\n\n

We collect personal data about you from a range of sources, depending on your interactions with the university and the services you use, such as registering your details for open day events, or our website and social media group for parents \/ guardians. Some of the main sources of information include:
\u2022 information provided by you whilst registering to receive communications from the university
\u2022 information provided by you on our social media channels
\u2022 information provided by you whilst contacting one of our university teams e.g. enquiries, admissions, accommodation etc.
\u2022 information provided by you as part of any surveys and feedback requests we issue<\/p>\n\n\n\n

4. What personal data do we collect about you?<\/h4>\n\n\n\n

The university may collect the following information types of personal data about you:
\u2022 your name
\u2022 your address
\u2022 your email address
\u2022 your telephone and\/or mobile phone number
\u2022 your marketing communication preferences
\u2022 the academic year of entry you are interested in receiving information about
\u2022 any photographs which may be captured during our events e.g. open days, applicant days, campus visits etc.
\u2022 if present on campus, the capture of images by use of CCTV.
\u2022 any other personal data submitted in your feedback to us about the running of an event or activity.<\/p>\n\n\n\n

5. Personal data related to a person for which you are the parent \/ guardian<\/h4>\n\n\n\n

While the University of Gloucestershire may hold personal data about you, due to Data Protection legislation, our staff are unable to share information with you about any other person registering interest with us, placing an application with us or being enrolled on a course with us, without their consent. This includes progress of an individual\u2019s application, academic progress or attendance at the university.<\/p>\n\n\n\n

Applicants<\/strong>: the university cannot discuss information about an individual\u2019s progress during the application process with you, without the individual\u2019s consent. If the individual wishes for the university to discuss their application with you, the applicant must contact the relevant department to provide their consent for this to happen.<\/p>\n\n\n\n

Enrolled students<\/strong>: unless we have a student\u2019s consent, the university cannot discuss or share any information about that student with you, including whether or not they actually attend the university. If you have any serious concerns about your child whilst they are studying at the University of Gloucestershire, you should contact a member of staff who will be able to advise you on how your concerns will be handled.<\/p>\n\n\n\n

In an emergency:<\/strong> the university will contact the next of kin \/ emergency contact that a student has provided at enrolment, only in circumstances when it is in the student\u2019s vital interests to do so.<\/p>\n\n\n\n

6. The purposes for which we will process your data<\/h4>\n\n\n\n

When you register your details as part of the Open days booking page, or on our parents webpage or social media group for parents \/ guardians, we need to process your personal data in order to manage your event bookings, to provide you with general information about applying to university, and information about the University of Gloucestershire, our events and key UCAS deadlines. We also need to process your data to support statistical analysis and service improvements, and will use the information you provide to evaluate the effectiveness of our activity as part of the government policy to widen participation in higher education and to develop future policy.<\/p>\n\n\n\n

7. What is our lawful basis for processing your personal data?<\/h4>\n\n\n\n

We may process your personal data as is necessary for the university\u2019s legitimate interest for the purposes of event bookings, to keep you informed about applying to university, key university of Gloucestershire activities and dates, UCAS deadlines, and webpage \/ social media registration.<\/p>\n\n\n\n

We may also process your data where it is necessary to protect your or another person\u2019s vital interests, or where we have your specific, or where necessary, explicit consent to do so.<\/p>\n\n\n\n

8. Who your personal information is shared with?<\/h4>\n\n\n\n

Your information will be processed by the university and organisations working on our behalf who are compliant with current data protection legislation in order to send you relevant communications, for example:<\/p>\n\n\n\n