Graduation booking, tickets and visa letters
Can I attend the graduation ceremonies?
If your award will be confirmed by an award board by the end of October 2025 and you studied with the University of Gloucestershire, you are eligible to attend the University’s Graduation ceremonies.
We also welcome some of our collaborative partner graduates to celebrate with us, if they do not attend a ceremony held by the partner. If you have not received an email inviting you to book, please check with your administrator at the partner institution to see if you are eligible to attend.
How do I book for my graduation?
We do not automatically assume graduates will attend their ceremony and you will need to book if you wish to attend.
Booking for the graduation ceremonies opens on 18 June 2025 at 11am, and the graduate ticket and any guest tickets can be booked via Student Records Online. The deadline for confirming your attendance and booking guest tickets is Thursday 25 September 2025.
If you completed your course and have lost access to the student system, this will be activated again on the 18 June 2025 (although you may be required to reset your password).
If have not recently accessed your account or you have forgotten your password, please follow this password reset link. If you continue to have problems accessing Student Records Online, please email [email protected].
If when you have accessed Student records online and cannot see the graduation tab or it’s not working, please email us at [email protected] providing your name and student number.
How many guests can I bring and can I bring children?
Initially, you will be able to purchase up to four guest tickets (in addition to your free graduate ticket). Guest tickets are £26.50 each, which includes entrance to the venue and ceremony, parking and refreshments.
We will let you know in early October if further guest tickets are available, when we have received all initial bookings for the ceremony. Please note we do not have a waiting list and any additional tickets will be released on a first come, first served basis through Student Records online.
Children ages 5 and under do not require their own ticket if they sit on an adult’s lap during the ceremonies. Children over 5 will require a guest ticket, however there are no concessions for children’s tickets. We would request that where possible pushchairs and buggies are left in the car as to comply with fire regulations, we cannot allow these to be by you in the auditorium.
Please be aware that the ceremony can be quite long (around 1 hour 30 minutes in length), so we do ask if you are bringing small children to sit near an exit (there are a number into the auditorium) and if they become restless you are able to take them out so as not to disturb the proceedings for other guests.
How do I get the free video clip of me crossing the stage?
We have partnered with MyGraduationClip to provide all our graduating students with a free, personalised video that captures your special moment on stage.
Just sign up to MyGraduationClip with your personal email address and your video clip will be sent directly to you shortly after the ceremony. This is a great way to celebrate your success and share your achievements with friends and family.
Visa help and information
If you are an international student who requires a letter in support of your visa application in order to attend the award ceremonies you can download this when booking. Please log into your online student record and click on the ‘Ceremonies Booking’ link on the left hand side. Here you will find a link to obtain your personal invitation letter.
Unfortunately, we cannot provide invitation letters for guests attending the ceremony. If your guests require visas in order to attend the award ceremonies, we advise that they include a copy of your invitation letter with their visa applications. If you will be in the UK at the point your guests apply for their visas, you may also wish to write your own letter of invitation.
You can find out more about inviting relatives and friends below.
If you have further visa queries relating to attendance at your award ceremony, we recommend you email the University’s Immigration Compliance Team at [email protected].
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