Interruption and Resumption of Studies policy

This policy sets out how the University manages the interruption and resumption of academic study.

It applies to undergraduate, postgraduate and research students who need to pause their studies for at least one semester to address circumstances outside the University, and who intend to return in a later semester or academic year.

Students are normally expected to continue their studies, but the University recognises that interruption may be the most appropriate option in some circumstances.

University staff will discuss interruption of studies alongside other options, including extenuating circumstances, changes to study intensity, or changes to mode of study. Staff will explain the academic, financial and contractual implications so students can make an informed decision.

Key Principles:

1. Students must obtain approval before starting an interruption of studies.
2. The University will not approve an interruption where:
   a. the reasons are not exceptional or unforeseen;
   b. The reason for the request is academic failure;
   c. The consequences for the student’s academic progress outweigh the benefits of the interruption of studies;
   d. another option would better support the student, for example changing study intensity or using extenuating circumstances.
3. The University normally expects students to request an interruption before the start of a semester. Where this is not possible, the University may approve a request during the semester only if the circumstances are unavoidable, exceptional and supported by independent evidence. Staff will advise students carefully about the academic and financial implications of interrupting during a semester, including any risks to progression.
4. A student who has assessment activity to complete from a previous semester will be required to submit this work on or before their individualised assessment submission deadlines published on Moodle. Assessments not submitted will be recorded as ‘fail’ and may have a detrimental effect on future progression. The student will be required to cover the cost of retaking any modules.
5. For Undergraduate and Postgraduate Taught students, an Interruption of Studies will only be approved where a Return to Study Plan (including a date for a Return to Study interview) has been agreed. Research students will be required to meet with their research supervisor ahead of their resumption of studies.
6. During an interruption, students:

1. will not receive teaching or supervision
2. cannot take assessments, except for approved late submissions or reassessments
3. cannot take part in field trips
4. will not pay tuition fees in line with the University’s Fee Policy
   
   Students will retain access to their University email account, student records, library resources and the virtual learning environment.

7. The University is obliged to record the ‘Last Date of Attendance’ when a student interrupts their studies. This will be reported to external bodies such as Student Loan Company, Student Finance England, and the UK Home Office (e.g Tier 4 students) etc. In addition, a student’s fee-liability is calculated using this date. The Last Date of Attendance will be recorded as the date on which the interruption was agreed and processed, with the exception of students studying on an apprenticeship where it will be the last day of evidenced learning
8. An interruption does not extend the maximum period of registration set out in the Academic Regulations.
9. An interruption will be for a defined period of time which may be up to a maximum of one academic year. If a student wishes to extend their interruption of studies period they will need to submit a new request and this will need to be approved. As part of this process a new Return to Study Plan will be agreed.
10. If, prior to resuming their studies, the University requires a student to provide independent evidence that they are fit to return to academic study, students will be informed that this is a condition of return when their Return to Study Plan is agreed.

Approved: Academic Affairs Committee

Date: July 2026
Owner: Head of Academic Registry