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Travel funding may be available to support attendance at our events. Please note that
travel support is not guaranteed and is considered on a case-by-case basis. Schools
and colleges should not assume that travel costs will be covered until written approval
has been provided.
To be eligible for reimbursement, requests for travel support must be submitted and
approved in advance of the event. Retrospective applications will not be considered. So
that the university can support as many institutions as possible, schools and colleges
are expected to consider the most cost-effective method of transport for their visit.
If requesting support for coach travel, you must provide three coach quotes for
consideration before funding can be approved. Funding is capped at the actual cost of
travel and cannot provide funding in excess of the coach hire cost. Approval of funding
does not guarantee that the full cost of travel will be reimbursed. We typically offer
funding of up to £10 per attending student (eg 55 students = maximum contribution of
£550), although the final contribution will be confirmed on a case-by-case basis.
Where a school or college uses its own minibus, reimbursement may be available at a
rate of 20p per mile calculated using AA Route Planner.
We do not offer reimbursement to schools or colleges for individual student travel
arrangements. The attending student will have to get in touch individually and we will
consider whether reimbursement is possible on a case-by-case basis.
All travel costs must be paid by the school or college in the first instance. Any approved
reimbursement will be processed after attendance of the event. If attendance on the
day falls below 90% of booked attendees we cannot guarantee that the full amount will
be reimbursed and reserve the right to reduce the contribution accordingly.
Following the event, your institution must submit an invoice for the approved
reimbursement amount within 30 days of the event date. Invoices received after this
deadline will not be processed, and reimbursement will no longer be available. We will
then provide a purchase order number, which must be added to the invoice before it is
submitted to [email protected] for payment processing. You may also be
required to complete a new supplier form before payment can be made.
As we are providing travel funding support, we kindly request that travel costs are not
passed on to students.
For any queries regarding travel support, please contact us at [email protected]
before making travel arrangements.