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Accommodation

Procedures and Policies

Halls of Residence disciplinary procedures

Last updated: 14 January 2021

The following categories represent the levels of action to be taken by the Accommodation team when dealing with Halls of Residence terms and conditions breakages.

Verbal warning

Minor offences consist of the Residential Support team initially speaking with the tenant(s) and issuing a verbal warning (this verbal warning will be documented.)

Minor noise before 11pm, minor accidental damage inside halls (+ additional cost for damage), unacceptable kitchen/room cleanliness.

Warning letter

Offences that warrant a warning letter from the Accommodation Manager.

Smoking inside halls (including vapour/ e-cigarettes and shisha), excessive noise after 11pm in or around Halls or the local community, student with a motor vehicle , excessive damage inside halls (+ additional cost for damage), continuous untidiness in room/kitchen, abusive behaviour
towards a fellow student or member of staff, fire safety risk, inappropriate behaviour, external ‘trophies’ brought onsite, failure to sign in overnight guest. Failure to evacuate during a fire alarm, Pets within Halls, any of the above incidents caused by a guest of a halls student, breakages of
above rules by guests.

Final Warning Letter

Offences warrant a final warning letter from the Accommodation Manager.

Abusive/threatening behaviour, physical abuse including social media, theft or accessing another students room, fire offences including covered a fire detector, tampering with fire extinguisher/fire equipment (+ charges) breakages of above rules by guests. A subsequent offence
after being issued a warning letter.

Last Chance Letter

Consists of offences that may need the tenant(s) to attend a meeting with the Accommodation Manager.

Banned substance/drug usage, possession or odour in or around Halls or the local community , A subsequent offence after being issued a final warning letter, Physical assault, breakages of above
rules by guest.

Relocation/Notice to Vacate

Involves a meeting with the Accommodation Manager which
would result in either relocation or being asked to leave Halls of Residence entirely.

Drug dealing, A subsequent offence after being issued a Last Chance letter or relocated to another Halls for previous behaviour.

All incidents are either documented in a Security report ,investigated by the Residential Support team and/or admitted to by tenant(s) before the above actions are taken

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