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Privacy notices

Privacy notice: Foundation Fellows

Last updated: 9 February 2022

1. Identity and contact details of the Data Controller

The University of Gloucestershire is registered with the Information Commissioner’s Office as a Data Controller and is committed to protecting the rights of individuals in line with Data Protection legislation. A copy of this registration can be found here.

2. Contact details of the Data Protection Officer

The Data Protection Officer is responsible for advising the University on compliance with Data Protection legislation and monitoring its performance against it. If you have any concerns regarding the way in which the University is processing your personal data, please contact the Data Protection Officer at:

Data Protection Officer
University of Gloucestershire
Fullwood House
The Park
Cheltenham, GL50 2RH


3. What information do we collect about you?

On becoming a Foundation Fellow, the Fellows and the University will collect the following types of personal data about you:

For those Fellows who are members of the Mentoring Scheme, additional detail will be required to enable the University to apply for a Disclosure and Barring Service (DBS) check. This will include:

4. How will your information be used?

The purposes for which we may use your personal data during your term of office include:

5. What is our lawful basis for processing your personal data?

We may process your personal data because it is necessary for the performance of our tasks carried out in the public interest or because it is necessary for both our or a third party’s legitimate interests. In this
instance, we may use your personal data for the following:

If you volunteer to participate in the Mentoring Scheme, we will process your personal data to comply with legal obligations with regards to safeguarding requirements.

We may also process your personal data where we have your specific or, where necessary, explicit consent to do so.

Information relating to conditions for processing can be found on the ICO’s website.

6. Who receives your information?

For the purposes set out in this Privacy Notice, we may share some of your personal data with other Foundation Fellows.

the UK Government for the purpose of the check, and those members of University staff who are authorised to receive it in the course of their duties.

Data are held electronically, with access only granted to those members of staff who would need to contact you to support the work of the Foundation Fellows and the Council and Foundation Standing Group, or to invite you to University events.

7. Transfers to third countries / international organisations and safeguards in place

It is not anticipated that any of the personal data we process about you would be transferred outside of the European Economic Area (EEA). If circumstances required it, it would only be transferred where we have your explicit consent.

8. How long will your information be held?

Your information will be held until the end of your membership of the Foundation Fellows.

Data required for the DBS check will be retained only for the period of time required by the process.

9. What are your Rights?

Under Data Protection Legislation you have the following rights:

Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply.

Any requests or objections should be made in writing to the University’s Data Protection Officer, using the contact details under Section 2 of this Privacy Notice.

10. How to make a complaint

If you have queries, concerns or wish to raise a complaint regarding the way in which your personal data has been processed you should contact the Data Protection Officer in the first instance, using the contact details under Section 2 of this Privacy Notice.

If you remain dissatisfied, then you have the right to refer the matter to the Information Commissioner’s Office (ICO). The ICO can be contacted at:

Information Commissioner’s Office,
Wycliffe House,
Water Lane,

Telephone: 0303 123 1113

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