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Privacy notices

Privacy Notice Student Futures Employability Team

Last updated: 22 August 2024

Student Futures Employability Team

1. Identity and contact details of the Data Controller

The University of Gloucestershire is registered with the Information Commissioner’s Office as a Data Controller and is committed to protecting the rights of individuals in line with Data Protection legislation. A copy of this registration can be found here.

2. Contact details of the Data Protection Officer

The Data Protection Officer is responsible for advising the University on compliance with Data Protection legislation and monitoring its performance against it. If you have any concerns regarding the way in which the University is processing your personal data, please contact the Data Protection Officer at:
Data Protection Officer
University of Gloucestershire
Registrar’s Directorate
Fullwood House
The Park
Cheltenham, GL50 2RH
Email: [email protected]

3. Where does the University’s Student Futures Employability Team obtain your personal data from, and what data do we collect about you?

The Student Futures Employability Team obtains personal data about you from a number of sources:

4. The purposes for which we process your personal data

The purposes for which we may use your personal data, including special category personal data, during your engagement with the Student Futures Employability Team include:

This is not an exhaustive list of all the ways in which your personal data may be processed by the Student Futures Employability Team.

5. What is our lawful basis for processing your personal data?

We may process your personal data as it is necessary for the performance of a contract between you and the University or in order to take steps at your request prior to entering into a contract. We may also process your personal data in order to support you in your first three years after graduation. In these instances, we use your personal data for:
• Providing you with services as set out in the Student Contract
• Dealing with any concerns or feedback you may have
• Any other purpose for which you provide us with your personal data

We may also process your personal data because it is necessary for the performance of our tasks carried out in the public interest or because it is necessary for both our or a third party’s legitimate interests. In these instances, we may use your personal data for the following:

We may also process your personal data for complying with our legal obligations. In this respect, we may use your personal data for the following:

Information relating to conditions for processing can be found on the ICO’s website.

6. Who your personal information is shared with?

Access to personal data stored in CareerHub and Abintegro is limited to the Student Futures Employability Team, and selected colleagues elsewhere within the University, who require such access in relation to their role.

For the purposes set out in this Privacy Notice we may share some of your personal data with certain third parties, which may include:

This is not an exhaustive list and such third parties may have access to student data only for the purpose of performing their function.

7. Transfers to third countries and safeguards in place

Your personal data is held on servers at the University of Gloucestershire. Some of the personal data we process about you may be transferred outside of the European Economic Area (EEA). The University has a contract with CareerHub and Abintegro and is satisfied that these software suppliers provide adequate safeguards for personal privacy.

8. How long will your information be held?

The University keeps personal data for as long as it is needed for the purpose for which it was originally collected in accordance with the University’s Records Retention Schedule.

On conclusion of your studies, your core student record data (including name, date of birth, attendance dates, award etc.) will be kept indefinitely, i.e. it will become a permanent historical record. This data is retained in order to provide a record of your registration as a student and your achievements at the University, to allow us to respond to requests for information from graduates and other leavers, and to report on attendance and performance or any other relevant aspect of the student body either at
course, School, or University level.

You are entitled to receive continued support from the Student Futures Employability Team for up to three years after you complete your programme of study and details of your engagement with the Team during your time as a student will be retained for this three-years post-graduation period.

Some anonymised information may also be retained for statistical purposes.

9. What are your Rights?

Under Data Protection legislation you have the following rights:

Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply.

Any requests or objections should be made in writing to the University’s Data Protection Officer, using the contact details in Section 2 of this Privacy Notice.

10. How to make a complaint

If you have queries, concerns or wish to raise a complaint regarding the way in which your personal data has been processed you should contact the Data Protection Officer in the first instance, using the contact details in Section 2 of this Privacy Notice.

If you still remain dissatisfied, then you have the right to apply directly to the Information Commissioner’s Office (ICO) for a decision. The ICO can be contacted at:
Information Commissioner’s Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF
Telephone: 0303 123 1113
Website: www.ico.org.uk

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