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Arriving in the UK

Welcome to the University of Gloucestershire. We’re excited to welcome you to the UK and support you as you begin this important new chapter.

Moving to a new country can be both thrilling and challenging, and we’re here to make your transition as smooth as possible. Whether you’re preparing for your journey, arriving in the UK for the first time, or getting ready to complete your enrolment, this information will guide you through each step of the process.

Preparing for life in the UK

Moving to the UK to study is an exciting step, but there can also be a lot to organise before you arrive. Our separate ‘Preparing for life in the UK’ guide will help you prepare for everyday life in the UK, with practical information about accommodation, money and budgeting, healthcare, mobile phones and internet, what to pack, and other useful things to think about before you travel. It is designed to help you feel prepared, confident and ready to settle into life in Gloucestershire.

Preparing for life in the UK

Enrolment guide for international students

Enrolment is the process that officially registers you as a University of Gloucestershire student. Some steps can be completed before you travel to the UK, while others can only be completed after you arrive.

Watch our short video for a quick guide to the enrolment process, then follow the steps below to make sure you are ready to begin your course.

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Before you travel to the UK

Step 1: Set up your University network account

Your University network account gives you access to the University’s online systems and services, including:

You should set up your account before travelling to the UK.

Set up your University network account

All University accounts require Multi-Factor Authentication (MFA) and registration for Password Self-Service (PWSS). MFA provides an additional layer of protection for your University account.

You should:

You can also find guidance in MyGlos:

Password Self-Service and Multi-Factor Authentication

Step 2: Access MyGlos and check your induction information

MyGlos is the University’s student portal and app.

It provides access to:

Access MyGlos induction information

Within the induction area, look for the International Students section. This contains information specifically for students arriving from overseas, including international induction information.

You should check MyGlos regularly before and after arriving in the UK.

Step 3: Apply for your Student Card

You will need a University of Gloucestershire Student Card.

Your card:

To allow your card to be produced, upload a suitable photograph as early as possible.

Apply for your Student Card

Depending on when you upload your photograph, your Student Card may either be posted to you or made available for collection during induction. For international students arriving from overseas, you should upload your photograph before travelling wherever possible so that your card can be prepared promptly.

Step 4: Get ready for online enrolment

We will email you when online enrolment opens.

You cannot enrol until you receive this notification, so keep checking the email account you have provided to the University.

Enrolment is completed through:

Student Records Online

During enrolment you will be asked to confirm that your personal information is correct and provide information including:

Please note, if you will be studying an undergraduate or postgraduate taught programme (including the first year of Professional Masters by Research programmes), you are required to secure accommodation in the Cheltenham or Gloucester areas, or at the very least within a reasonable, commutable distance, no more than one hour away from your home campus. You will not be able to complete your enrolment if your address does not meet these criteria. Similarly, if the location of your chosen accommodation negatively impacts your ability to meet the university’s attendance requirements, your visa sponsorship may be withdrawn.

You will be asked to provide details of someone the University can contact in an emergency, for example if you become seriously ill or where action is required to protect your vital interests.

You should tell this person that:

Keep your trusted contact information up to date throughout your studies.

If you have not yet registered with a UK doctor when you first start enrolment, update your student record once you have done so.

Step 5: Pay the tuition fees required for enrolment

International students must have paid the required amount towards their tuition fees before enrolment can be completed.

You will normally need to have paid at least 40% of your remaining tuition fee balance, after your Advance Tuition Fee payment and any applicable scholarship, bursary or grant have been deducted.

You can use our calculator to work out how much you need to pay:

Calculate the payment required for enrolment

Example

If your tuition fee is £17,000, and you have:

– Paid a £4,000 Advance Tuition Fee, and

– Received a £1,500 scholarship

Your remaining tuition fee balance is:

£17,000 − £4,000 − £1,500 = £11,500

40% of £11,500 is = £4,600

You would therefore need to have paid an additional £4,600 before enrolment.

Do not bring tuition fees to the UK in cash

The University does not accept cash payments for tuition fees. Do not travel to the UK carrying your tuition fees in cash.

Payments should be made using one of the University’s authorised payment methods and early enough for the payment to clear before your enrolment deadline.

See approved international payment methods

Protect yourself from tuition fee fraud

International students can be targeted by fraudsters offering unofficial discounts or alternative ways to pay University fees.

To protect yourself:

When you arrive in the UK

Step 6: Arrive before your induction starts

You should plan to arrive in the UK before your course induction begins.

Your CAS includes a ‘Latest date a student can be accepted on to the course’ – this is your final enrolment deadline. You should not plan to arrive on this date.

Allow enough time before your induction to:

If you do not arrive and enrol by the deadline shown on your CAS, you may not be permitted to start your course and the University may withdraw your Student visa sponsorship.

Step 7: Complete your Right to Study immigration check

Before an international student can fully enrol, the University must check that they have immigration permission allowing them to study in the UK.

For most students, this will be checked using your eVisa.

Once you have arrived in the UK, generate an immigration status ‘Right to Study’ share code.

Generate your share code

  1. Access the Home Office eVisas: access and use your online immigration status webpage
  2. Click on the green ‘View your eVisa and get a share code’ button
  3. Follow the steps to sign in to your UKVI account
  4. Follow the instructions to view your immigration status
  5. When asked why you need to share your immigration status, select ‘To prove my immigration status for anything else’.
  6. Generate your share code.

Your share code should begin with the letter S.

Do not generate a Right to Work share code (starts with a W) or Right to Rent share code (starts with a R), as these cannot be used for your University Right to Study check.

Step 8: Submit your immigration information

Send your share code to the University using our Immigration Status Share Codes form.

You will also need to provide evidence showing when you entered the UK. Please use the form rather than emailing your share code or immigration documents directly to us.

Once our International Student Services team has checked your immigration status and arrival information, the immigration restriction on your student record can be removed. Please allow 48 hours for this to be process to be completed.

Check your eVisa

When you view your eVisa, check that the information displayed is correct.

If there is an error:

Report an error with your eVisa

If you need to update your passport or personal details:

Update your UKVI account details

Step 9: Complete online enrolment

Once you have met the relevant requirements, return to:

Student Records Online

Complete every stage of the enrolment process.

You may be unable to finish enrolment while something remains outstanding, such as:

Starting enrolment does not mean that you are fully enrolled. Make sure Student Records Online confirms that you have completed all the required stages. When successfully completed, you will get a message in the Enrolment tab of Student Records Online identifying ‘Congratulations. You are enrolled’, and you will be able to download an enrolment confirmation letter.

Step 10: Attend your in-person attendance check

Your attendance will be verified by a member of University staff on your first day. This will normally take place during one of your scheduled induction sessions.

It is therefore important that you:

Your attendance check forms part of the process of confirming that you have arrived and started your course.

Once you have completed enrolment

Step 11: Check that you are fully enrolled

Once the University’s required checks have been completed and you have finished the online enrolment process, your student status can be confirmed.

Once fully enrolled you will be able to access personalised services in MyGlos, including your:

Step 12: Collect your Student Card

If your Student Card has not been posted to you, it will be available for collection. Collection arrangements will normally be provided through MyGlos or during your induction.

Remember to carry your Student Card while on University premises.

Step 13: Attend your induction

Your induction is an important part of starting University. It will introduce you to:

View your induction information in MyGlos

International students should also visit the International Students section within the induction area for information specifically relating to international arrivals.

International student enrolment checklist

Before you travel

☐ Set up my University network account

☐ Set up Multi-Factor Authentication

☐ Register for Password Self-Service

☐ Log into MyGlos

☐ Check my induction information

☐ Upload my Student Card photograph

☐ Check how much tuition fee I need to pay

☐ Arrange payment using an approved payment method

☐ Check the latest enrolment date on my CAS

☐ Arrange to arrive before my induction begins

When you arrive

☐ Check that the information on my eVisa is correct

☐ Generate a share code beginning with S

☐ Complete the Immigration Status Share Codes form

☐ Provide evidence of my date of entry to the UK

☐ Complete the remaining stages of online enrolment

☐ Attend my scheduled induction sessions

☐ Complete my in-person attendance check

☐ Collect my Student Card, if required

Once enrolled

☐ Check that I can access my University email

☐ Check my course timetable in MyGlos

☐ Keep my UK address and trusted contact details up to date

☐ Register with a local GP and update my details if necessary

☐ Attend my course as scheduled

Need help?

If you are having difficulty enrolling, do not wait until your enrolment deadline.

Check whether you still need to:

https://www.glos.ac.uk/international/support/arriving-in-the-uk/