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Finance

Bursaries

2021/22 Tuition Fee and Bursary Policy

Last updated: 7 September 2021

Contents

  1. Introduction
  2. Tuition Fees
    2.1. Undergraduate courses
    2.2. Postgraduate Taught (‘PGT’) courses
    2.3. Postgraduate Research-based (‘PGR’) courses, including Professional Doctorates
    2.4. Short courses
  3. Fee Payment
    3.1. Students liable for Home fees
    3.2. Students liable for International fees
  4. Additional Charges
    4.1. Course-specific charges
    4.2. Re-assessment and trailing module charges
    4.3. Accommodation charges
  5. Liability for Payment
  6. Sponsorship and Research Student Bursaries
    6.1. Sponsorship
    6.2. Research Students Bursaries
  7. Student Loans
    7.1. Undergraduate tuition fee loans
    7.2. Postgraduate Masters loans
    7.3. Postgraduate Doctoral loans
  8. Tuition Fee Discounts
    8.1. Students liable for Home fees
    8.2. Students liable for International fees
  9. Bursaries
  10. Accredited Prior Learning (APL)
    10.1. Assessment of Prior Experiential Learning (APEL)
    10.2. Assessment of Prior Certificated Learning (APCL)
    10.3. Tuition fee adjustments as a result of APL
  11. Refund Policy
    11.1. Undergraduate and PGCE – Home Students
    11.2. Undergraduate Students changing from honours to non-honours degree
    11.3. Undergraduate and PGCE – International Students
    11.4. Postgraduate Taught – Home Students
    11.5. Postgraduate Taught – International Students
    11.6. Postgraduate Research – Home
    11.7. Postgraduate Research – International
    11.8. Short Courses – all students
  12. Methods of Payment
    12.1. Instalments – Paying by Direct Debit
  13. Outstanding debt
  14. Financial help and advice
    APPENDIX A: TUITION FEE INSTALLMENT PAYMENT PLANS

1. Introduction

This policy is relevant to students enrolling for a new year of study in the 2021/22 academic year, which covers the period from 1st August 2021 until 31st July 2022.

In this policy the following definitions of terms apply:

TermDefinition
YouThe Student
The UniversityThe University of Gloucestershire
FeesTuition fees for your course. Where relevant these are regulated by UK Government
legislation
ChargesAccommodation charges or other payment due to the University by the Student
CATS PointsCredit Accumulation and Transfer Scheme points
Home StudentsStudents entitled to pay fees at the ‘Home’ rate for higher education study in England
International studentsStudents liable to pay fees at the international rates determined by the University.
From 2021/22 this includes students from EU countries

2. Tuition Fees

The University of Gloucestershire reviews its tuition fees and its fee policy each year. The tuition fees you will be charged will depend on when you started your course, the type and level of the course you are studying and whether you are liable for Home or International tuition fees. The university provides a wide range of study options, so it is important that you understand the cost of your chosen course. You can find tuition fees on our website and on each course page.

Tuition fees relating to courses started in the 2021/22 academic year will be liable to an annual increase for subsequent years of study. Any year on year tuition fee increase will be capped at RPI plus two percent and, where relevant, will also be subject to the maximum regulated fee rates set by the UK government.

The conditions you must meet to be entitled to pay tuition fees at the ‘Home’ rate for study on a higher education (HE) course in England are determined by the UK government. Guidance on these conditions and the relevant fee regulations is available from the UK Council for International Student Affairs (UKCISA). If you meet the necessary conditions, including any residence requirements, you are entitled to the ‘Home’ fee rate for your course. If you are not entitled to the Home fee rate you will be charged the International fee rate for your course.

The University determines whether you are eligible for the Home fee rate using the information you provided in your application. Where necessary, you will have been asked to complete a fee assessment questionnaire as part of your application to assist the University in this determination. Your fee category will be confirmed to you in the University’s offer letter and will be displayed when you are asked to complete the University’s enrolment process. The tuition fee you will be charged in the first year of your course will be confirmed to you in the University’s offer letter (see note 1) and will be confirmed again during the University’s enrolment process.

You will be charged tuition fees by the University if you are registered on a course delivered by the University or on a course delivered by one of the University’s sub-contractual partners. This is often referred to as a ‘franchised arrangement’.

If you are studying at the University under either an ERASMUS exchange arrangement or a ‘Study Abroad’ reciprocal exchange arrangement between the University and your home institution you will be charged fees by your home institution and will not be charged fees by the University.

Note 1: Where you are joining a course with an annual or whole course tuition fee. If you apply to join a flexible part-time course where you will choose how many modules you wish to study, your fees per module will be available through published tuition fee lists

2.1. Undergraduate courses

Students are charged an annual tuition fee for each full-time year of study. A full-time year of study is defined in the University’s Academic regulations for taught provision. This fee will be charged at the point of enrolment onto the new year of study.

Students on a part-time undergraduate course, or a part-time undergraduate year of study, are charged a tuition fee for each of the modules for which they have registered to study during that part-time year. These fees will be charged at the point of enrolment onto the new year of study.

2.2. Postgraduate Taught (‘PGT’) courses

Students on the following postgraduate taught courses are charged on an annual basis in accordance with the undergraduate tuition fee policy:

Students on all other postgraduate taught courses are charged for the course in full when enrolling for the first year of study, irrespective of whether they will be studying on a full-time or part-time basis or whether they will be studying for more than one year.

For these courses, you can choose to pay your tuition fees in full during this first year of study or you can opt to pay in instalments over the expected duration of your course. The payment plans which are available for PGT tuition fees are outlined in Appendix A.

2.3. Postgraduate Research-based (‘PGR’) courses, including Professional Doctorates

2.3.1. Students continuing on a research-based programme which started prior to 1 August 2020

Students who began a postgraduate research programme before 1 August 2020 are charged an annual tuition fee for each full-time or part-time year of study. This annual fee is included on the published fees lists and will be charged at the point of enrolment onto the new year of study. The fee entitles you to support and supervision for a full calendar year.

It can take longer than expected to complete a postgraduate research programme. If you are required to study beyond the normal expected duration of your course you will need to keep paying for the extra time taken and will be issued an invoice for the annual fee for each additional year of study you commence.

You will only be liable to pay tuition fees up until the point at which you submit your thesis. Once your thesis is submitted the University will recalculate your tuition fee liability for the year and you will be credited for the number of days between your thesis submission date and the end of your current year of study (see note 2).

Note 2: This adjustment is calculated using a daily rate calculation, which is a pro-rata of the annual fee due divided by the number of days in the current calendar year (365 or 366 in a leap year). 

2.3.2. Students starting a new research-based programme from 1 August 2020

Students who start a new postgraduate research programme from 1 August 2020 are liable for tuition fees for their course as set out in the published fees lists for their year of entry. These fees lists state the total fee which will be charged over the full expected duration of the course, which will not be subject to any inflationary uplifts or changes, as well as the proportion of that whole-course fee which will be charged to cover each full calendar year of your course.

This annual fee will be charged at the point of enrolment onto a new year of study and entitles you to support and supervision on your course for a full calendar year.

It can take longer than expected to complete a postgraduate research programme. If you are required to study beyond the expected duration of your course you will be liable for a continuation fee for each additional year of study (see note 3). This continuation fee is published in fees lists and reflects the additional supervision you will receive if your studies exceed the normal duration of your course. This continuation fee will not be subject to any inflationary uplifts and will remain unchanged throughout the duration of your studies.

You will only be liable to pay the annual proportion of your course tuition fee up until the point at which you submit your thesis. If you submit your thesis in less than the expected duration of your course, the University will recalculate your tuition fee liability for the year and you will be credited for the number of days between your thesis submission date and the end of your current year of study (see note 4). You will then be charged a pro-rata of the annual continuation fee to cover the period between your thesis submission date and the end of your current year of study.

You will be liable for the continuation fee until the date of the board of examiners which confirms your award. Your fee for your final year will be re-calculated once this board decision has been made and you will be credited for the number of days between your board of examiners and the end of your current year of study.

Note 3: For example, if you register on a full-time PhD with a normal expected duration of four years, your whole course fee will be charged on a 25%/25%/25%/25% basis over the first four years of your study. If you then study for a fifth year, you will be liable for a continuation fee for that additional year of study and for any subsequent years of study. 

Note 4: This adjustment is calculated using a daily rate calculation, which is a pro-rata of the annual fee due divided by the number of days in the current calendar year (365 or 366 in a leap year). 

2.4. Short courses

Students studying on short courses of less than one full year duration are charged for the course in full when enrolling for the first year of study, irrespective of the level of the course or whether they will be studying on a fulltime or part-time basis.

3. Fee Payment

3.1. Students liable for Home fees

You will be required to arrange to pay your tuition fees as a condition of enrolment onto your course, unless any of the following apply:

If you do not pay your fees in full at enrolment you will be required to sign up to an approved instalment payment plan to pay any remaining balance as a condition of enrolment onto your course. Instalment plans are outlined in Appendix A.

3.2. Students liable for International fees

3.2.1. Advance payment

If you require Student Route visa sponsorship to study in the UK and do not have financial sponsorship to cover the cost of your tuition fees in full, you must pay an advance payment of £3,000 (three thousand pounds sterling exactly) to secure a Confirmation of Acceptance for Studies (CAS) to facilitate your Student Route visa application. A CAS cannot be issued by the University until this payment has been cleared by the University’s bank.

If you are unable to take up your course with the University, your advance payment is only refundable in the following circumstances:

Where suitable evidence is not supplied to support any of the above circumstances, the University will not refund your advance payment. The decision to refund the payment will be at the discretion of the University and a £150 administration fee will be retained by the University to cover administration costs.

If you require a joint CAS to cover an onsite Pre-sessional English programme followed by a main programme of study, you will be required to pay the Pre-sessional English fee plus a £3,000 advance payment for the main programme prior to a CAS being issued.

If you are applying for an online Pre-sessional English programme a joint CAS is not required but you will be required to pay in full for the Pre sessional English programme and the £3,000 advance payment for the main programme prior to a CAS being issued.

In cases where the cost of the programme is below £3,000, the full tuition fee for the programme should be paid prior to CAS issuance.

3.2.2. Payment at enrolment

If you are registering on any of the following courses you will be required to pay your fees in full as a condition of enrolment on your course:

If you are registering on a part-time course, or you will be studying on a part-time basis, you will also be required to pay your fees in full.

For all other courses, you will be required to pay a minimum of 50% of your outstanding tuition fee liability (after any advance payment and International Grant Award) and to sign up to an approved instalment payment plan to pay any remaining balance as a condition of enrolment onto your course. Instalment plans and examples of how to calculate the fees due at enrolment are outlined in Appendix A.

This condition does not apply if:

4.1. Course-specific charges

The University aims to give you information in advance regarding any additional charges made in connection with the academic programme. There are some programmes or individual modules that require payments to be made to contribute towards the additional costs necessarily incurred for materials or activities such as field trips. Details of fees and potential extra costs are available on our webpages.

Details of such charges, where they apply, are also set out in Student Handbooks, Course and Module Handbooks or Learning & Information Services literature. These documents will be available at Induction and you should check them for detailed information. If you opt for a module with additional charges you will be required to pay for them.

If you are a Postgraduate taught student you will be personally liable for any professional membership fees associated with your course.

4.2. Re-assessment and trailing module charges

You should be aware that you will be charged and therefore financially liable for the following:

All of these charges are listed on the University’s published fees lists.
If you are studying on an apprenticeship you will not be liable for any re-assessment charges. Any charges that apply will be the responsibility of your employer under the terms of the apprenticeship contract between the University and your employer.

4.3. Accommodation charges

If you accept a place in the University’s halls of residence you will be charged accommodation fees. For more information please visit the accommodation section on our website. You should be aware that failure to pay these charges may result in you being withdrawn from your course.

5. Liability for payment

You are liable to pay tuition fees (as relevant to your study and as outlined above), re-assessment and module retake charges, additional course charges, professional membership fees and accommodation charges or other amounts payable to the University by the agreed timescales.

The liability of the student for payment of tuition fees, and the agreement between the student and the University in relation to the payment of all fees due will remain in place so long as the University has delivered the academic provision. Please note that the University reserves the right to alter the timing and/or location and or/content of the academic provision but will advise you of any changes at all times.

Failure to pay all outstanding fees, charges, fines and any other amounts owing to the University will result in you being unable to enrol for subsequent years study, complete your award of qualification, receive any certificates or attend your graduation ceremony. The University will not provide a reference for any student with outstanding debt.

6. Sponsorship and Research Student Bursaries

You are responsible at all times for any fees or amounts outstanding to the University. The failure of your sponsor to pay fees does not negate this liability.

6.1. Sponsorship

If you are being sponsored, you and your sponsor will need to complete a Sponsorship Authorisation form and email it to the University’s Income Team at incometeam@glos.ac.uk. If a completed sponsorship form is not received in advance of your enrolment you may be asked to make a payment or set up alternative payment arrangements when completing the university’s enrolment processes.

Sponsored fees are payable in full at the start of the course within 30 days of receipt of invoice.

6.2. Research Students Bursaries

If you are in receipt of a University Studentship or a School/Research Unit Bursary, you will need to provide evidence to the University’s Income Team of your formal letter of award issued by the Research Administration Office.

7. Student loans

7.1. Undergraduate tuition fee loans

Full-time Undergraduate and PGCE students may be eligible to apply to their Student Finance authority (Student Finance England, Student Finance Wales, Student Finance NI or the Student Awards Agency for Scotland) for a
student loan from the Student Loans Company (SLC), for tuition fees for up to £9,250 per annum.

Part-time Undergraduate and PGCE students may also be eligible to apply to their Student Finance authority for a student loan from the SLC for tuition fees for up to £6,750 per annum.

The SLC will pay tuition fees directly to the University and you will repay the loan to the SLC once you have left University and are earning over the threshold amount for your repayment plan.  See ‘Repaying your student loan’.

If you are in receipt of financial support through the Student Loans Company (SLC), Student Awards Agency for Scotland (SAAS), or Islands Governments (Jersey, Guernsey, Isle of Man), and the University does not receive your financial assessment from SLC, you could be held responsible for paying the full fee.

If you do not wish to take out a fee loan, or only wish to take out a partial fee loan, you will be responsible for paying the balance of your fees directly to the University.

7.2. Postgraduate Masters loans

If you are studying a full Postgraduate Masters course (taught or research-based) either full-time or part-time, you may be eligible to apply to your Student Finance Authority for a Postgraduate Loan which will be paid to you by the Student Loan Company (SLC). You must register to study the full 180 CATS points to qualify for the loan. In cases where you are undertaking part of a Masters course because you have transferred in CATS points as a result of previous study or experience, you will not be eligible for a postgraduate loan.

The University will notify SLC of your registration on your course and SLC will then pay any loan amount directly to you. You remain responsible for paying the tuition fees directly to the University and will still be entitled to instalments as outlined in Appendix A.

7.3. Postgraduate Doctoral loans

If you started (or will start) a full doctoral course on or after 1 August 2018, and will be living in the UK for the whole of your course, you may be eligible for a doctoral degree loan through your Student Finance Authority. You will not be eligible for a postgraduate doctoral you’ve received or will receive Research Council funding (for example, studentships, stipends, scholarships and tuition fee support).

The University will notify SLC of your registration on your course and SLC will then pay any loan amount directly to you. You remain responsible for paying the tuition fees directly to the University and will still be entitled to instalments as outlined in Appendix A.

8. Tuition Fee Discounts

8.1. Students liable for Home fees

If you are in receipt of a loan from the Student Loan Company (‘SLC’), the University will notify the SLC of fee waivers by January, who will in turn reduce the fee loan payable to the University. Tuition fees will not be reduced for students who start their course after the official start date.

8.1.1. Alumni Discounts

To be eligible for an alumni discount you must be self-funded (see note 5). If your tuition fees will be paid in full or in part by a sponsor company or organisation (for example your employer) you will not be eligible for an alumni discount.

On successful completion of:Moving on to:Discount available
Full Time Undergraduate
(Students who completed in 2020/21)
PGCE, Postgraduate Diploma or
Masters Degree
20% of course fee charged in
2021/22 only
Full Time Undergraduate
(Students who completed in 2020/21)
Masters Degree by Research20% of annual fee charged in
2021/22 only
Full Time Undergraduate
(Students who completed in 2019/20 and
earlier)
PGCE, Postgraduate Diploma or
Masters Degree
10% of course fee charged in
2021/22 only
Full Time Undergraduate
(Students who completed in 2019/20 and
earlier)
Masters Degree by Research10% of annual fee charged in
2021/22 only
PGCEPostgraduate Diploma or
Masters Degree
10% of course fee charged in
2021/22 only
Professional CoursePGCE, Postgraduate Diploma or
Masters Degree
10% of course fee charged in
2021/22 only
Postgraduate Taught MastersPostgraduate Research Degree10% of annual fee for 2021/22
only
MSc PsychologyMSc Forensic Psychology or
MSc Health Psychology
10% of course fee for 2021/22
only
Full Time Undergraduate
(Students who completed in 2020/21)
MA Landscape Architecture
(with conversion)
20% of the MA Masters fee
charged after completion of
the conversion course
Full Time Undergraduate
(Students who completed in 2019/20)
MA Landscape Architecture
(with conversion
10% of the MA Masters fee
charged after completion of
the conversion course


8.1.2. Staff Fee Discounts

Details of discounts for staff are available on the staff development pages of the Staffnet. Any queries should be raised with your Head of Department/School or with the Head of Human Resources.

8.1.3. Gloucestershire Recovery Bursary

The Gloucestershire Recovery Bursary entitles eligible applicants to a 20% discount in tuition fees for a selection of Postgraduate taught courses

Two groups are eligible:

Applicants must meet the course entry requirements for the programme they wish to join. The discount applies to:

The scheme will run for September 2021 entry and January 2022.

The bursary is available to UK students only who are eligible for Student Finance England/Student Loans Company support for postgraduate study.

Evidence of redundancy will be required. Applicants should make their application as normal online and state in their personal/applicant statement their circumstances and evidence related to redundancy.

Exclusions: The 20% fee discount will not be available in conjunction with any other existing discount/bursary on offer by the University of Gloucestershire.

8.2. Students liable for International fees

If you meet the criteria for more than one of the discounts, scholarships or awards detailed in section 8.2, you will qualify for the discount offering the biggest reduction of the standard tuition fee. Only one discount or scholarship applies and no further discounts will be given.

Tuition fees will not be reduced for students who start their course after the official start date.

For full criteria of bursaries, scholarships and other discounts for International Students please see the International section of our funding pages or contact Communications, Marketing and Student Recruitment Team by phone (+44 3330 141414) or email (enquiries@glos.ac.uk).

8.2.1. Alumni discounts

To be eligible for an alumni discount you must be self-funded (see note 5). If your tuition fees will be paid in full or in part by a sponsor company or organisation (for example your employer) you will not be eligible for an alumni discount.

On successful completion of:Moving on to:Discount available
Full Time Undergraduate
(Students who completed in 2020/21)
PGCE, Postgraduate Diploma or
Masters Degree
20% of course fee charged in
2021/22 only
Full Time Undergraduate
(Students who completed in 2020/21)
Masters Degree by Research20% of annual fee charged in
2021/22 only
Full Time Undergraduate
(Students who completed in 2019/20 and
earlier)
Full Time PGCE, Postgraduate
Diploma or Masters Degree
10% of course fee charged in
2021/22 only
Full Time Undergraduate
(Students who completed in 2019/20 and
earlier)
Masters Degree by Research10% of annual fee charged in
2021/22 only
PGCEPostgraduate Diploma or
Masters Degree
10% of course fee charged in
2021/22 only
Graduate DiplomaPostgraduate Diploma or
Masters Degree
10% of course fee charged in
2021/22 only
Professional CoursePGCE, Postgraduate Diploma
or Masters Degree
10% of annual fee for 2021/22
only
Postgraduate MastersPostgraduate Research Degree10% of course fee for 2021/22
only
Msc PsychologyMSc Forensic Psychology or
MSc Occupational Psychology
10% of course fee for 2021/22
only

8.2.2. International Undergraduate Scholarship (IUS)

This is a grades-based award designed to reward academic merit. The value of the scholarship will be 50% of the first-year fees (up to a total of £7,350) paid across the 3 years of study as a waiver of either tuition fees or accommodation fees as follows:

Year 1Year 2Year 3Total value
£4,000£2,000£1,350£7,350

Terms & conditions:

Interested students can find out more about international scholarships on our website.

8.2.3. International Postgraduate Scholarship (IPS)

This award is designed to reward academic merit. The value of the scholarship will be 50% of the international tuition fee.

Terms & conditions:

Interested students can find out more about international scholarships on our website.

Note 5: Students are considered to be self-funded where they are paying their own tuition fees or receiving financial help from family or friends to allow them to pay their tuition fees.

8.2.4. Progression Partner Award

If you are applying to transfer to the University of Gloucestershire from a progression partner, and you study for a minimum of 2 semesters (one academic year) on campus and you are paying international fees, you may be eligible for the following:

Year 1Year 2Year 3Total value
Entry at level 4 (year 1)£3,000£1,000£1,000£5,000
Entry at level 5 (year 2)n/a£2,500£2,500£5,000
Entry at level 6 (year 3)n/an/a£5,000£5,000

A valid Progression Agreement and Advanced Standing Letter should be in place between the University and the partner in order for you to qualify for the award. Check our list of progression partners and eligible transfer
options.

8.2.5. International Grant Award

The International Grant Award is a tuition fee waiver of £3,000 deducted from your first year’s tuition fee (or the full course fees for PGT). All new students paying International tuition fees (excluding students from EU) will be eligible to receive the award provided you are self-funded, full-time and studying an undergraduate, postgraduate taught or research degree for a minimum of 2 semesters. Undergraduate and postgraduate taught students must be studying on campus to be eligible, postgraduate research students can be distance learning or on campus.

The International Grant Award will be automatically awarded at the point of offer.

8.2.6. EU Grant Award

The EU Grant Award is a tuition fee waiver of £3,000 deducted from each year. Students must be domiciled in the EU and be paying International tuition fees, be self-funded, full-time and studying an undergraduate, postgraduate taught or research degree for a minimum of 2 semesters. Undergraduate and postgraduate taught students must be studying on campus to be eligible, postgraduate research students can be distance learning or on campus.

The EU Grant Award will be automatically awarded at the point of offer.

8.2.7. Discount for full payment of fees

As an international student, if you pay in full before or at the point of enrolment, you will be eligible for a discount of £500.

This discount includes the following fees only:

9. Bursaries

Payments in respect of all bursary awards will be paid as detailed in the criteria for each scheme, providing all eligibility criteria have been met. Further information on all of the schemes available in the 2021/22 academic year can be found on our website.

If you are eligible, you will be informed of the payment schedule.

If you withdraw from your course or take a leave of absence you may have to repay a percentage of the bursary/ies that you received in that academic year. If you have any outstanding debt, the University will use the money from the bursary to pay the debt off. Any money left over will then be refunded to you.

If your circumstances change, for example if your household income is reassessed at a higher value by Student Finance England, you may have to repay all or part of your bursary.

10. Accredited Prior Learning (APL)

10.1. Assessment of Prior Experiential Learning (APEL)

Experiential Learning is learning achieved outside of a formal learning environment. It may include learning gained as part of work experience, volunteer work, or as part of a training course for which you have not received any formal qualification.

If you apply for credit for prior experiential learning you will be charged £150 for the assessment of your prior learning and will be required to pay this in full before the University will progress with the assessment.

10.2. Assessment of Prior Certificated Learning (APCL)

Certificated Learning (APCL) is learning for which you will have received a formal qualification, for example a Certificate or Diploma of Higher Education, a Higher National Diploma (HND), a Foundation Degree, or individual modules/course units completed at another institution which have been validated under a credit accumulation and transfer scheme (CATS).

You will not be charged for an assessment of your prior certificated learning.

10.3. Tuition fee adjustments as a result of APL

Your tuition fee liability will be adjusted to take account of the modules you will not be required to study as a result of your APL assessment:

If your application for APL has not been completed prior to your initial enrolment on your course, you will be charged the full tuition fee until the outcome of your APEL/APCL assessment is known. Where this results in an overpayment of fees, upon successful accreditation of the prior learning you will be refunded the value of the module(s) for which prior learning credit has been awarded.

Adjustments to fee liability as a result of APL are made before all other applied discounts and may result in your not being eligible for fee discounts, including all international scholarships.

11. Refund Policy

This policy applies to registered students who subsequently withdraw from their programme of study before completion and relates only to fees paid personally by you or by your sponsor.

In all cases, an application for refund of fees will only be considered if the University has received a written notification of withdrawal from the student.  The date of receipt of the notification will be the effective date of withdrawal.  

In accordance with the Money Laundering Regulations, 2017, any refund due will be made using the original method of payment, i.e. credit/debit card payments will be refunded to the original card, bank transfers made via Western Union will be refunded to the account that was originally debited. Please note that where payments have been made by direct bank transfer, evidence of payment will be required to enable the University to process any refunds, where applicable, which can cause delays.

11.1. Undergraduate and PGCE – Home Students

The following policy applies on withdrawal:

Liability for students studying on courses with non-standard entry dates will be applied as above.

11.2. Undergraduate Students changing from honours to non-honours degree

If you change from an Honours to Non-Honours degree, whether you decide to change or it is required by the University, you will not be entitled to a refund of fees.

11.3. Undergraduate and PGCE – International Students

If you are a full-time International student and you withdraw within the 2021/22 academic year no more than 10 weeks after the start date of your course, you will be liable for a tuition fee of £3,000 (three thousand pounds exactly). If you withdraw from your course after this point you will be liable for the full annual tuition fees for your course. In the event that fees have been paid in advance, the appropriate refund will be made.

11.4. Postgraduate Taught – Home Students

The following policy applies on withdrawal:

The University will notify the SLC of any withdrawal or suspension of studies resulting in the student becoming ineligible for any future payments, if payments are received after withdrawing the student will need to arrange with SLC to repay any overpayment.

11.5. Postgraduate Taught – International Students

With the exception of International postgraduate dissertation stage only students (please see below), the following policy applies on withdrawal:

International postgraduate dissertation stage only students, who pay in advance but withdraw their application prior to the start of the course will be entitled to a full refund, but the advance payment of £3,000 will be retained. Students who withdraw after the course has begun will not be entitled to any refund.

11.6. Postgraduate Research – Home

If you withdraw partway through your course of study, you will be eligible for a partial refund of your annual tuition fee for 2021/22 based on a pro-rata calculation of the number of days you have been registered in your current year of study, as a proportion of a full calendar year (365 days).

Where relevant the University will notify the SLC of any withdrawal or suspension of studies, which will result in you becoming ineligible for any future payments. If you receive any payments after withdrawing, you will be expected to repay these amounts to the SLC.

11.7. Postgraduate Research – International

If you withdraw partway through your course of study, you will be eligible for a partial refund of your annual tuition fee for 2021/22 based on a pro-rata calculation of the number of days you have been registered in your current year of study, as a proportion of a full calendar year (365 days).

This calculated fee adjustment will not apply if you withdraw within the first 10 weeks of your course, in which case you will be liable for an adjusted tuition fee of £3,000 (three thousand pounds).

11.8. Short Courses – all students

All students withdrawing from short or professional courses by the end of the first week of the course will be entitled to a full refund, withdrawals during the second week of the course will be subject to an administration charge of £50, and withdrawals after week 2 but before the start of a second semester will be subject to the fees for the units they have registered for in their first semester only. After commencing a second semester, students are liable for the fees for all units they have registered for, no refund will be given

12. Methods of Payment

The University encourages students to pay in advance and we accept the following payment methods:

Direct bank transfers will only be accepted in exceptional circumstances where all other payment methods have failed. These will need to be approved in advance by the Income Team using the contact details below. Please note that where payments have been made by direct bank transfer, evidence of payment will be required to enable the University to process any refunds, where applicable, which can cause delays.

Full details on how to pay can be found on the University webpages.

12.1. Instalments – Paying by Direct Debit

Students must have a UK bank account in order to set up a Direct Debit. In agreeing to a Direct Debit to be set up, you are entering into a commitment to ensure there are the funds in your bank account at the due date. Failure to keep up with your payments, late payment or cancellation of Direct Debits without prior notification will result in an administrative charge of £30.

If you are aware that a Direct Debit will not be successful or, you are to cancel the direct debit you must notify the Income Team giving a minimum of five working days notice, otherwise you will liable for the £30 administration charge. If your direct debit fails, your bank will also charge you a fee. If a direct debit is cancelled, your outstanding debt becomes due for payment immediately.

If you withdraw from a course you will be liable for payment of the outstanding fees as stated in the Fee Refund Policy as detailed in section 11.

13. Outstanding debt

No student with an outstanding account can progress to the next stage of their programme of study, receive an award, be considered for further qualifications or be given a reference from the University without prior approval from the Deputy Income Manager. Once your fees become overdue, you will be sent statements and reminder letters. Following this your debt will be referred to the University debt chasing agents. Such referrals will also incur Legal Recovery Costs, which are also payable by you.

If you need information on your debt, please review your account by logging onto Mybills or, to discuss repayment plans you should contact the Income Team at:

University of Gloucestershire – Income Team
Laurie Lee Building,
Albert Road,
Cheltenham. GL52 3JG

Tel: 01242 714222

Email: incometeam@glos.ac.uk

14. Financial help and advice

The University has staff available to provide support and advice on a range of matters. If you are experiencing financial difficulties you should contact the Money Advice Team on 01242 714535 or email moneyadvice@glos.ac.uk.

There are some University Funds available to support eligible students facing financial hardship. Further information can be found on our Funding web page.

This information was authored by Camille Stallard – Chief Finance Officer

APPENDIX A: TUITION FEE INSTALLMENT PAYMENT PLANS

Home students

CourseFull/part TimeNo. of InstalmentsNotes
Undergraduate courses
Graduate Diploma
PGCE
Full-time8Monthly DD instalments to be collected 1st monthly
Undergraduate courses
Graduate Diploma
PGCE
Part-time5Monthly DD instalments to be collected 1st monthly
Short courses
(excluding CIPD and
DMS)
Part-time5Monthly DD instalments to be collected 1st monthly
Postgraduate Taught
courses*
Full-time10Monthly DD instalments to be collected 1st monthly
Postgraduate Taught
courses*
Full-time3For students in receipt of a Postgraduate Loan only – 3 instalments
in line with Loan payment dates
Postgraduate Taught
courses*
Part-time10If studying one stage of course only; 1st Monthly DD instalments
Postgraduate Taught
courses*
Part-time20If studying more than one stage of a 2/3 year course;
1st Monthly DD instalments
Postgraduate Taught
courses*
Part-timedepends
on course
duration
For students in receipt of a Postgraduate Loan –instalments are
due in line with loan payment dates, 3 instalments per year for
the duration of your course
, for example: for a 2-year course, 3
payments in year 1 and 3 payments in year 2.
Postgraduate Research
courses
Full-time /
part-time
10Monthly DD instalments to be collected 1st monthly
* excluding Graduate Diploma and PGCE. (Including CIPD and DMS)

International students

CourseFull/part TimeNo. of InstalmentsNotes
Undergraduate courses
Graduate Diploma
PGCE
Full-time2£3,000 advance payment followed by 50% of the outstanding
balance of fees before or at the point of enrolment.
Balance by Direct Debit from UK Bank Account:
Semester 1 starters: 7th January 2022
Semester 2 starters: 22nd April 2022
Undergraduate courses
Graduate Diploma
PGCE
Part-time1£3,000 advance payment
Full payment of the outstanding balance of fees before or at the
point of enrolment.
Postgraduate Taught
courses, excluding
Graduate Diploma and
PGCE.
(Including CIPD and
DMS)
Full-time2£3,000 advance payment followed by 50% of the outstanding
balance of fees before or at the point of enrolment.
Balance by Direct Debit from UK Bank Account:
Semester 1 starters: 7th January 2022
Semester 2 starters: 22nd April 2022
Postgraduate Taught
courses, excluding
Graduate Diploma and
PGCE.
(Including CIPD and
DMS)
Part-time1£3,000 advance payment
Full payment of the outstanding balance of fees before or at the
point of enrolment.
Postgraduate Research
courses
Full-time2£3,000 advance payment followed by 50% of the outstanding
balance of fees before or at the point of enrolment.
Balance by Direct Debit from UK Bank Account:
October intake: 7th January 2022
February intake: 22nd April 2022
Postgraduate Research
courses
Part-time1£3,000 advance payment
Full payment of the outstanding balance of fees before or at the
point of enrolment.

EXAMPLES OF FIRST YEAR PAYMENT PLANS (INTERNATIONAL STUDENTS)

Example 1 – International student in receipt of the International Grant Award (IGA) starting undergraduate course.

Year 1 Undergraduate International annual fee
IGA applied to fee

£14,700
£3,000
Revised fee after IGA applied£11,700
Advance Payment£3,000
Outstanding balance at point of enrolment£8,700
Minimum payment due at enrolment£4,350
Final Balance, due by:
7 January 2022 (semester 1 starters)
22 April 2022 (semester 2 starters)
£4,350


On the above payment plan students will need to pay £7,350 to enable enrolment (‘advance payment’ + ‘minimum payment due at enrolment’)

Example 2 – International student in receipt of the International Grant Award (IGA) starting a full-time PhD

Year 1 PhD International annual fee
IGA applied to fee

£10,000
£3,000
Revised fee after IGA applied£7,000
Advance Payment£3,000
Outstanding balance at point of enrolment£4,000
Minimum payment due at enrolment£2,000
Final Balance, due by:
7 January 2022 (semester 1 starters)
22 April 2022 (semester 2 starters)
£2,000


On the above payment plan students will need to pay £5,000 to enable enrolment (‘advance payment’ + ‘minimum payment due at enrolment’)


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