Understanding and accepting your offer to study here.
Most apprenticeship applications are made through your employer and they will give you the link to the university’s online application form. They will also let you know the deadline for completing the university application form.
When you apply for an apprenticeship, there is a lot of information we need to collect from you and several steps that we need to complete within the university before you can start your course.
This is a guide to explain what will happen, what information you will need to give us and where you can find the information you need.
This starts when you complete your online application form for the university. Even if you have completed an application with your employer, there is information that we need, so you will have to fill in our online form as well. Without this we cannot set you up as a student on our systems.
You will get an email to confirm we have received your application. We will then review all the information and documents you have sent us and get in touch if we have any questions.
You will receive a formal offer of a place. If we have everything we need this will be an unconditional offer, but usually it is a conditional offer and there will be one or more things you need to do before we can make an unconditional offer.
If you have any questions about your offer or what you need to do, please contact admissions.
Most of the communications we send out will be in emails. Please check the email address on your application form regularly. If you don’t hear from us, please check your junk and spam folders to make sure our emails haven’t been filed there, and if you can’t see anything please contact us to check we have the correct email address for you.
We do send out an acknowledgement that we have received your application when you submit it, which includes your student number. If you receive this, you will know that your email address is correct on our system and that our emails are reaching you.
We must check level 2 Maths and English qualifications for all apprentices, even if you have higher qualifications. This is one of the ESFA funding requirements for all apprenticeships, and there are professional body requirements for some courses as well, so we ask about it on the application form. If the information you provide on the form or the documents you send us aren’t clear, we may need to ask further questions. We can give you more time to find missing certificates and want to help you if there are any issues, so please get in touch with us as quickly as possible.
Qualification requirements vary between courses, but we would usually need evidence of your Level 3 (A Level or equivalent) qualifications for undergraduate apprenticeships or evidence of an undergraduate degree or professional qualifications for postgraduate apprenticeships. If the information we need to see isn’t in your application then we will contact you about it.
We have to check where you live and that you have the right to work in the UK. You are asked to upload documents to show this as part of your application. There are alternatives we can accept.
Right to work in the UK – passport showing you are a British Citizen, immigration documents showing that you have the right to work in the UK or a payslip showing your National Insurance number are the documents we most often use, but please contact admissions if you aren’t sure what to use.
Current Address – we need to see an official document dated in the last three months before you complete your application. This could be a bank statement, council tax document or another official document. If you are not sure what to use please contact admissions.
Residence in the UK – we have to check that you have lived in the UK or EU during the three years before the course starts. We ask about this in the application form, but if we need any further information we will be in touch with you.
We ask you to complete the SkillScan so that we can see how your current experience links to the areas covered by the course. This allows us to see if you are eligible for credit for part of the course based on your prior qualifications and experience (APL) and it gives the teaching staff information about you to help with your individual learning plan.
Please provide as much information as possible about prior qualifications. As far as possible please include professional courses and training as well as traditional academic qualifications, so that we can see if there are areas where you have high levels of prior knowledge.
We do not expect most students to feel that they know everything about the topics covered during the course before they start, the course will provide you with that knowledge.
We know that it can take some time to fill the form in, but we do encourage you to take that time and to provide as much information as possible about your qualifications. It makes a difference to have this information about you at the start of the course.
Once we receive your SkillScan, we will assess it before this stage of your application is completed, so although you have provided it, you might not get confirmation that your SkillScan is complete straight away.
Please return completed SkillScan forms to email@example.com
There are some documents, the Apprenticeship Agreement and the Commitment Statement, that your employer will need to complete. Even if you have completed everything that Admissions needs, if we don’t have everything we need from your employer your checks won’t be complete.
You will not be able to access any course resources or university systems until you have enrolled.
You will be able to enrol once:
Once you are able to enrol you will receive an email confirming this. Once you have received this email you will need to contact the Helpzone if you need any help rather than Admissions.
Information about enrolling including contact details for people who can help if you have specific questions, can be found on MyGlos in the Getting ready to start university section.
Information about induction will be sent to you when you enrol. However you may want to see the details of what is involved earlier so you can let your employer know when you will be at university.
For courses starting in September and January, induction information is usually published on MyGlos at in the Starting your course – key resources section. For other start dates the information may not be on MyGlos, but is often given to directly to your employer by the course team.
You will be able to access Moodle after you have enrolled.
View our guide on how to enrol on the Apprenticeship site.
You will complete a skills assessment with BKSB. Further details about how to do this will be sent out to your university email address after you have enrolled.
You can see this on the online portal.
To log into the Applicant Portal
It can take up to 24 hours after your offer is made for your access to the portal to be set up. If you are having any issues accessing the portal and it is less than 24 hours since your offer was sent to you, please could you wait and try again after 24 hours.
Step 1 – Click on Change Password
Step 2 – You will then need to enter your login, which will be your student number followed by @glos.ac.uk (e.g. S1234567@glos.ac.uk) in the Username box and click Next
Step 3 – Your Old Password is the default password: Student followed by your date of birth in an 8-digit format (DDMMYYYY) e.g. Student01012001. If you struggle accessing this area you will need to access the Password Portal using a Private Browsing window.
Step 4 – Enter a new password (minimum of 14 characters in length with a mixture of uppercase letters, lowercase letters, number and symbols)
Step 5 – Once you have successfully changed your password. Please click Student Records to log in to the student portal.
Step 6 – Login with your username as above – your student number followed by @glos.ac.uk (e.g. S1234567@glos.ac.uk) – and your new password.
If you are unable to access the portal, please contact firstname.lastname@example.org
You can email copies to email@example.com or upload them to the online portal. Please make sure the copies are big enough for us to read the writing and are in focus. If you send an email, please make sure you include your student number in your email so we can update your record quickly. If you are able to upload to the portal, we will include information about how to do this when we request information from you.
This usually means that what you have sent does not meet the requirements, for example, we can’t usually use a driving licence for the ID checks we need to complete and your evidence of your qualifications needs to include specific information so we usually need a certificate. If it is not clear what the admissions team needs, please contact them either by email firstname.lastname@example.org or by phone on 03330 141414.
You should be able to tell us that on your application form. We may be able to give you up to 3 months to provide your certificate(s), but this will depend on which course you have applied for. In this case, if you do not send in the certificates, after three months we will pass on your details to our Maths and English provider so you can complete the qualification you need.
Some courses require that you have evidence of your English and Maths before you start and it is not possible to complete Maths and English alongside the apprenticeship. We will let you know if this is the case for your course.