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Governance and Structure

​​​​​The University Executive Committee is responsible for all matters associated with the development and management of the university.

Publication Scheme

Last updated: 25 January 2021

Section 19, of the Freedom of Information Act (FOIA) 2000 requires every Public Authority to adopt and maintain a Publication Scheme. The University of Gloucestershire has adopted the Information Commissioner’s Model Publication Scheme for Higher Education and is committed to routinely publishing the information to comply with its obligations under the FOIA. The scheme commits us to making a significant amount of information easily and routinely available to the public and we strive to be as open as possible in our attitudes, policies and processes. The contents of the scheme can be accessed below.

Information covered by the Publication Scheme

1. Who we are and what we do

This relates to organisational information, structures, locations and contacts.

2. What we spend and how we spend it

This section includes financial information relating to projected and actual income and expenditure, tendering, procurement and contracts, audits
and reviews.

3. What our priorities are and how we are doing

This section includes strategies and plans, performance information, audits, inspections and reviews.

4. How we make decisions

Information on decision-making processes and records of decisions.

5. Our policies and procedures

This section covers the University’s current written protocols, policies and procedures for delivering our services and responsibilities.

6. Lists and registers

This section contains information held in registers required by law and other lists and registers relating to the functions of the University.

7. The services we offer

Information about the services the University provides including courses, guidance and newsletters (relates to current information only).

1. Who we are and what we do

This relates to organisational information, structures, location and contacts

InformationAvailable from
Legal FrameworkAbout the Universityhttp://www.glos.ac.uk/Pages/default.aspx
University Statuteshttp://www.glos.ac.uk/docs/download/
governance/articles-of-association.pdf
Governance Code of Practicehttp://www.glos.ac.uk/docs/download/
governance/governance-code-of-
practice.pdf
How the institution is
organised
University Councilhttp://www.glos.ac.uk/governance/
council/pages/university-council.aspx
Academic Departmentshttps://www.glos.ac.uk/academic-schools/pages/schools.aspx
Administrative Departmentshttp://www.glos.ac.uk/visit/pages/
staff-contact-directory.aspx
Job Vacancieshttp://www.glos.ac.uk/jobs/Pages/
jobs.aspx
University CommitteesPlease contact: foi@glos.ac.uk
Location and contact
details
Location
maps / directions
http://www.glos.ac.uk/visit/pages/
how-to-find-us.aspx
Contact
details
http://www.glos.ac.uk/visit/pages/
contact-us.aspx


http://www.glos.ac.uk/visit/pages/
staff-contact-directory.aspx
Lists of, & information relating to,
organisations which the
University has
responsibility for, works
in partnership with,
those it sponsors and
companies it wholly or
partially owns
Collaborative Provisionhttp://www.glos.ac.uk/partnerships/
pages/business-and-partnerships.aspx


http://www.glos.ac.uk/docs/download/
business/collaborative-partners-and-courses.pdf
Partnershipshttp://www.glos.ac.uk/partnerships/
pages/business-and-partnerships.aspx


http://www.glos.ac.uk/study/
international/pages/into-centre.aspx
Student activitiesStudents’ Unionhttp://www.glos.ac.uk/life/societies/
pages/students-union.aspx
Students’ Charterhttps://www.glos.ac.uk/life/pages/student-charter.aspx
Admissions Policyhttp://www.glos.ac.uk/docs/download/
Equality/admissions-policy.pdf
Code of Conducthttp://www.glos.ac.uk/docs/download/
Equality/code-of-conduct.pdf

2. What we spend and how we spend it

Financial information relating to projected and actual income and expenditure, procurement, contracts, financial audit, inspections and reviews.

InformationAvailable from
Funding /
Income
Tuition Feeshttp://www.glos.ac.uk/life/finance/
pages/fees.aspx

https://www.glos.ac.uk/docs/download/finance/2020-21-tuition-fee-and-bursary-policy.pdf
Charitable
status details
http://www.glos.ac.uk/docs/download/
Governance/Council-member-charitable-status-update.pdf
Financial statements,
budgets and variance
reports
Financial Statementshttp://www.glos.ac.uk/governance/
pages/governance-and-structure.aspx
Budgets and forecast
information
https://www.glos.ac.uk/governance/Pages/Financial-Statements-2020.aspx

https://www.glos.ac.uk/docs/download/Finance/Financial-statements/Financial-Statements-University-of-Gloucestershire-2018-2019.pdf

https://www.glos.ac.uk/docs/download/Finance/Financial-statements/Financial-Statements-University-of-Gloucestershire-2017-2018.pdf
Financial audit reportsAudit guidelineshttps://www.glos.ac.uk/governance/Pages/Financial-Statements-2020.aspx
Annual Audit reportshttp://www.glos.ac.uk/governance/pages/
governance-and-structure.aspx
Capital ProgrammeProcurement reportsInformation regarding major plans for capital expenditure is available in the University’s financial statements:
http://www.glos.ac.uk/docs/download/
finance/financial-statements/financial-statements-2015.pdf


http://www.glos.ac.uk/partnerships/pages/
procurement.aspx
Capital spendhttp://www.glos.ac.uk/governance/pages/
governance-and-structure.aspx
Capital ProjectsProcurement reportsInformation regarding major plans for capital expenditure is available in the University’s financial statements:
https://www.glos.ac.uk/governance/Pages/Financial-Statements-2020.aspx

http://www.glos.ac.uk/partnerships/pages/
procurement.aspx
Financial regulations/
procedures
Financial Regulationshttp://www.glos.ac.uk/governance/pages/
governance-and-structure.aspx
Staff allowances and
expenses
Employee expensesPlease contact FOI@glos.ac.uk
AllowancesPlease contact FOI@glos.ac.uk
Staff pay and grading
structures
Senior staff salaries >£100Khttp://www.glos.ac.uk/governance/pages/
governance-and-structure.aspx
Salary scalesPlease contact FOI@glos.ac.uk
Procurement and
tender procedures
Procurementhttp://www.glos.ac.uk/partnerships/
pages/procurement.aspx
ContractsInformation regarding the University’s major contracts will be available on request subject to FOI exemptions regarding commercial interests, confidentiality and future publication. Please contact FOI@glos.ac.uk
Register of Suppliershttps://www.contractsfinder.service.
gov.uk/Search
Research fundingResearch Strategyhttp://www.glos.ac.uk/docs/download/
research/research-strategy-12-13.pdf


http://www.glos.ac.uk/docs/download/
business/university-strategy.pdf
Research fundinghttp://www.glos.ac.uk/life/finance/Pages/
funding.aspx

3. Our Priorities and how we are doing

Strategies and plans, performance information, audits, inspections and reviews.

InformationAvailable from
Institutional aimsUniversity Valueshttp://www.glos.ac.uk/docs/download/
Business/university-strategy.pdf
Annual reporthttp://www.glos.ac.uk/governance/pages/
governance-and-structure.aspx
Corporate and Business plansCurrent University Strategic
Plan
http://www.glos.ac.uk/docs/download/
Business/university-strategy.pdf
University Strategies
and plans
Academic Strategyhttp://www.glos.ac.uk/docs/download/
Business/academic-strategy.pdf
People and culture strategyhttp://www.glos.ac.uk/docs/download/
Business/people-culture-strategy.pdf
Carbon management planhttp://www.glos.ac.uk/docs/download/
Sustainability/Carbon-Management-Plan.pdf
Carbon strategyhttp://www.glos.ac.uk/docs/download/
Sustainability/Carbon-Strategy-2010-2020.pdf
Procurement strategyhttp://www.glos.ac.uk/docs/download/
Sustainability/Waste-Management-Strategy.pdf
Sustainability strategyhttp://www.glos.ac.uk/sustainability/
Pages/sustainability.aspx
Waste management strategyhttp://www.glos.ac.uk/docs/download/
Sustainability/Waste-Management-Strategy.pdf
Academic Quality and
Standards
Quality and Standardshttp://www.glos.ac.uk/governance/
pages/quality-standards.aspx
Quality Assurance Handbookhttp://www.glos.ac.uk/governance/
Documents/academic-quality-and-partnerships-handbook.pdf
Estates DevelopmentOxstalls and Pittville campushttp://www.glos.ac.uk/discover/
campuses/pages/oxstalls-development-proposal.aspx


https://www.glos.ac.uk/life/accommodation/halls/pages/cheltenham-halls-of-residence.aspx
External and internal
audit; review
information
Annual monitoringhttps://www.glos.ac.uk/docs/download/Governance/quality-handbook-2020-21.pdf
Corporate relationsPartnershipshttp://www.glos.ac.uk/partnerships/
pages/business-and-partnerships.aspx
Collaborative partnershttp://www.glos.ac.uk/docs/download/
business/collaborative-partners-and-courses.pdf
Community and public
engagement
https://sustainability.glos.ac.uk/
Government and Regulatory reportsHigher Education Funding
Council for England (HEFCE)
http://www.hefce.ac.uk/
Higher Education statistics
Agency (HESA)
http://www.hesa.ac.uk/
Government and
Regulatory reports
OFSTEDhttp://www.ofsted.gov.uk/
Quality Assurance Agency
(QAA)
http://www.qaa.ac.uk/
The Teaching Agencyhttp://www.education.gov.uk/get-into-teaching
The University’s compliance with its duties under the
Equality Act 2010
http://www.glos.ac.uk/life/support/pages/
equality-and-diversity.aspx

4. How we make decisions

Decision making processes and records of decisions

InformationAvailable from
Agendas and minutes
from Committees and
Boards
University
Committees
Please contact FOI@glos.ac.uk
Chairs and
Officers
of University
council and
council committees
http://www.glos.ac.uk/governance/
council/pages/university-council.aspx
University CouncilCouncil Scheme
of Delegation
http://www.glos.ac.uk/docs/download/
governance/scheme-of-delegations.pdf
Council membershttp://www.glos.ac.uk/docs/download/
Governance/Council-members.pdf
Academic GovernanceGovernance Code of Practicehttp://www.glos.ac.uk/docs/download/
governance/governance-code-of-practice.pdf
Statement of primary
responsibilities
http://www.glos.ac.uk/docs/download/
Governance/statement-of-primary-responsibilities.pdf

5. Our policies and procedures

InformationAvailable from
Policies and procedures
for conducting
University Business
Personnel
Handbook
Please contact FOI@glos.ac.uk
Staff developmentPlease contact FOI@glos.ac.uk
Equality and Diversityhttp://www.glos.ac.uk/life/
support/pages/equality-and-diversity.aspx
Recruitment and selectionPlease contact FOI@glos.ac.uk
Health and SafetyPlease contact FOI@glos.ac.uk
Quality Assurancehttp://www.glos.ac.uk/governance/pages/
quality-standards.aspx
Records Managementhttp://www.glos.ac.uk/governance/
information/pages/records-management.aspx
Procedures and policies
for conducting
University business
Researchhttp://www.glos.ac.uk/research/Pages/
research.aspx
Freedom of Information
policy
http://www.glos.ac.uk/governance/
information/pages/freedom-of-information.aspx
Data Protection policyhttp://www.glos.ac.uk/governance/
information/pages/data-protection.aspx
Procedures and policies
relating to academic
services
Academic Schoolshttps://www.glos.ac.uk/academic-schools/pages/schools.aspx
Academic appealshttp://www.glos.ac.uk/governance/
pages/appeals-and-complaints.aspx
Student complaintshttp://www.glos.ac.uk/governance/pages/
appeals-and-complaints.aspx
Assessment offenceshttps://www.glos.ac.uk/governance/pages/quality-standards.aspx
Procedures and policies
relating to student
services
Accommodationhttp://www.glos.ac.uk/life/
accommodation/Pages/
accommodation.aspx
Accreditation
of Prior
Leaning (APL)
http://www.glos.ac.uk/docs/download/
admissions/accreditation-of-prior-learning-policy.pdf
Admissionshttp://www.glos.ac.uk/docs/download/
equality/admissions-policy.pdf
Assessment offenceshttp://www.glos.ac.uk/docs/download/
business/assessment-handbook-principles-and-procedures-2015-16.pdf
http://www.glos.ac.uk/docs/Pages/
default.aspx
Enrolmenthttp://www.glos.ac.uk/study/
undergraduate/pages/
enrolling-with-the-university.aspx
Student charterhttp://www.glos.ac.uk/life/pages/
student-charter.aspx
Students’ Unionhttp://www.glos.ac.uk/life/societies/
pages/students-union.aspx
Student Serviceshttp://www.glos.ac.uk/life/support/
pages/student-support.aspx


http://www.glos.ac.uk/docs/Pages/
default.aspx
Whistleblowing policyhttp://www.glos.ac.uk/docs/download/
Key/student-whistleblowing-procedures.pdf
Procedures and policies
relating to human
resources
Personnel HandbookPlease contact FOI@glos.ac.uk
Equality and Diversityhttp://www.glos.ac.uk/life/support/
pages/equality-and-diversity.aspx
Pay policy statementPayrollPlease contact FOI@glos.ac.uk
Procedures and policies
relating to recruitment
Job opportunitieshttp://www.glos.ac.uk/jobs/Pages/
jobs.aspx
Code of Conduct for
members of governing
bodies
Articles of Associationhttp://www.glos.ac.uk/docs/download/
governance/articles-of-association.pdf
Equality and Diversity
policies; Equality
Scheme
Equality and Diversityhttp://www.glos.ac.uk/life/support/
pages/equality-and-diversity.aspx
Health and SafetyHealth and Safety Policy statement
Estate Managementhttp://www.glos.ac.uk/docs/
download/sustainability/sustainable-catering-policy.pdf
Complaints PolicyStudent complaintshttp://www.glos.ac.uk/governance/
pages/appeals-and-complaints.aspx
Estate Managementhttp://www.glos.ac.uk/docs/download/
sustainability/sustainable-catering-policy.pdf
Complaints PolicyStudent complaintshttp://www.glos.ac.uk/governance/
pages/appeals-and-complaints.aspx
Records Management
and personal data
policies
Data Protectionhttp://www.glos.ac.uk/governance/
information/pages/
data-protection.aspx
Freedom of Informationhttp://www.glos.ac.uk/governance/
information/pages/freedom-of-information.aspx
Records Managementhttp://www.glos.ac.uk/governance/
information/pages/records-management.aspx
Research policy and strategyhttp://www.glos.ac.uk/research/
Pages/research.aspx
Publicly funded
research outputs and
data
Researchhttp://www.glos.ac.uk/research/
Pages/research.aspx
Guidance for RCUK Policy on
Access to research outputs
hhttps://www.ukri.org/
Charging regimes and
policies
Charges made for
information routinely
published
The University has a policy upon charging for the release of information, which can be found in
the Freedom of Information Policy
http://www.glos.ac.uk/governance/
information/pages/freedom-of-information.aspx
PreventPolicy relating to UK Prevent
Strategy
http://www.glos.ac.uk/life/pages/
student-charter.aspx

6. Lists and Registers

Information held in registers required by law and other lists and registers relating to the functions of the University.

InformationAvailable from
List and RegistersAny information we are
currently legally required to
hold in publicly available
registers
The University’s notification of it’s uses of personal data is hosted externally by the
Information Commissioner’s Officer in the Public Register of Data Controllers.
https://ico.org.uk/about-the-ico/what-we-do/register-of-data-controllers/
Asset registersPlease contact FOI@glos.ac.uk
Collaborative partnershttp://www.glos.ac.uk/docs/download/
business/collaborative-partners-and-courses.pdf
Information asset registerPlease contact FOI@glos.ac.uk
Register of interestsPlease contact FOI@glos.ac.uk
Register of Gifts / HospitalityPlease contact FOI@glos.ac.uk
List of Honorary Degrees
awarded by the University
http://www.glos.ac.uk/discover/heritage/pages/honorary-degree-recipients.aspx
Senior staff’s
declaration of interests
Staff researchhttp://www.glos.ac.uk/research/
Pages/research.aspx

7. The services we offer

Information about the services we offer, including leaflets, guidance and newsletters.

InformationAvailable from
ProspectusUndergraduate courseshttp://www.glos.ac.uk/study/
undergraduate/pages/undergraduate-degrees.aspx
Postgraduate courseshttp://www.glos.ac.uk/study/postgraduate/
Pages/postgraduate-degrees.aspx
Research degreeshttp://www.glos.ac.uk/research/pages/
research-degrees.aspx
Professional courseshttp://www.glos.ac.uk/study/professional/
pages/professional-courses.aspx
International student guidehttp://www.glos.ac.uk/study/international/
Pages/international-students.aspx
Course contentSee above prospectus links
Course feeshttp://www.glos.ac.uk/life/finance/pages/
fees.aspx
Funding, such as grants
and bursaries, available
to students
Undergraduate fundinghttp://www.glos.ac.uk/life/finance/pages/
funding.aspx
Research fundinghttp://www.glos.ac.uk/life/finance/Pages/
funding.aspx
Fee waivers, scholarships,
bursaries and awards
http://www.glos.ac.uk/life/finance/pages/
funding.aspx#waivers
Services for which the university is entitled to recover a feeTuition feeshttp://www.glos.ac.uk/life/finance/pages/
fees.aspx
Accommodation feeshttp://www.glos.ac.uk/life/accommodation/
pages/accommodation.aspx
Use of Library Resourceshttp://www.glos.ac.uk/life/libraries/
pages/libraries-guidelines-and-regulations.aspx
Parking permitshttp://store.glos.ac.uk/browse/category.asp?compid=1&modid=1&catid=2
Replacement award
certificate
https://store.glos.ac.uk/product-catalogue/replacement-academic-documents
Certified copy of an award
certificate
https://store.glos.ac.uk/product-catalogue/replacement-academic-documents
Verification of
award/attendance letter
https://store.glos.ac.uk/product-catalogue/replacement-academic-documents
Transcriptshttps://store.glos.ac.uk/product-catalogue/replacement-academic-documents
Syllabushttps://store.glos.ac.uk/product-catalogue/replacement-academic-documents
English language courseshttp://www.glos.ac.uk/study/
international/pages/english-language-courses.aspx
Seminars, trips and excursionshttps://store.glos.ac.uk/product-catalogue/university-events-courses/seminars-trips-excursions
Award Ceremonieshttps://glosgraduation.wordpress.com/
Welfare and
counselling services
Counsellinghttp://www.glos.ac.uk/life/support/
pages/counselling.aspx
Disability and Dyslexiahttp://www.glos.ac.uk/life/support/
pages/disability-and-dyslexia.aspx
Mental health and wellbeinghttp://www.glos.ac.uk/life/support/pages/
mental-health-and-wellbeing.aspx
CareersCareer Managementhttp://www.glos.ac.uk/life/support/
pages/career-development.aspx
Chaplaincy serviceshttp://www.glos.ac.uk/life/support/
pages/faith-and-religion.aspx


https://uniofglos.blog/chaplaincy/
Sports and recreational
facilities
Universal sporthttp://www.glos.ac.uk/life/societies/
pages/sports-for-fun.aspx
Students’ Union sporting
activities
http://www.glos.ac.uk/life/societies/
pages/competitive-sports.aspx


http://www.glos.ac.uk/life/societies/
pages/sports-for-fun.aspx
Students’ Union activitieshttp://www.glos.ac.uk/life/societies/
pages/students-union.aspx
Facilities relating to
music, art and other
cultural activities
Chaplaincy activitieshttps://uniofglos.blog/chaplaincy/
Community engagement
projects
https://sustainability.glos.ac.uk/
Museums, libraries,
special collections and
archives
University archives and
special collections
http://www.glos.ac.uk/life/libraries/
pages/special-collections-and-archives.aspx
Librarieshttp://www.glos.ac.uk/life/libraries/
pages/libraries.aspx
Advice and guidanceBusiness Partnershipshttp://www.glos.ac.uk/partnerships/
Pages/business-and-partnerships.aspx
Media releasesCommunicationshttp://www.glos.ac.uk/news/pages/
press-office.aspx

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