Publication Scheme

Section 19, of the Freedom of Information Act (FOIA) 2000 requires every Public Authority to adopt and maintain a Publication Scheme. The University of Gloucestershire has adopted the Information Commissioner’s Model Publication Scheme for Higher Education and is committed to routinely publishing the information to comply with its obligations under the FOIA. The scheme commits us to making a significant amount of information easily and routinely available to the public and we strive to be as open as possible in our attitudes, policies and processes. The contents of the scheme can be accessed below.

Information covered by the Publication Scheme

1. Who we are and what we do

This relates to organisational information, structures, locations and contacts.

2. What we spend and how we spend it

This section includes financial information relating to projected and actual income and expenditure, tendering, procurement and contracts, audits
and reviews.

3. What our priorities are and how we are doing

This section includes strategies and plans, performance information, audits, inspections and reviews.

4. How we make decisions

Information on decision-making processes and records of decisions.

5. Our policies and procedures

This section covers the University’s current written protocols, policies and procedures for delivering our services and responsibilities.

6. Lists and registers

This section contains information held in registers required by law and other lists and registers relating to the functions of the University.

7. The services we offer

Information about the services the University provides including courses, guidance and newsletters (relates to current information only).

1. Who we are and what we do

This relates to organisational information, structures, location and contacts

	Information
Legal Framework	About the University
	University Statutes
	Governance Code of Practice
How the institution is organised	University Council
	Academic Departments
	Administrative Departments
	Job Vacancies
	University Committees Please contact: [email protected]
Location and contact details	Location maps / directions
	Contact details Staff contact directory
Lists of, & information relating to, organisations which the University has responsibility for, works in partnership with, those it sponsors and companies it wholly or partially owns	Collaborative Provision Business and Partnerships Collaborative partners and courses
Student activities	Students’ Union
	Students’ Charter
	Admissions Policy
	Code of Conduct

2. What we spend and how we spend it

Financial information relating to projected and actual income and expenditure, procurement, contracts, financial audit, inspections and reviews.

	Information
Funding / Income	Tuition Fees Charitable status details
Financial statements, budgets and variance reports	Financial Statements / Budgets and forecast information
Financial audit reports	Audit guidelines Annual Audit reports
Capital Programme	Procurement reports Information regarding major plans for capital expenditure is available in the University’s financial statements: Capital spend
Capital Projects	Procurement reports Information regarding major plans for capital expenditure is available in the University’s financial statements:
Financial regulations/ procedures	Financial Regulations
Staff allowances and expenses	Employee expenses Please contact [email protected]
	Allowances Please contact [email protected]
Staff pay and grading structures	Senior staff salaries >£100K Salary scales Please contact [email protected]
Procurement and tender procedures	Procurement Contracts Information regarding the University’s major contracts will be available on request subject to FOI exemptions regarding commercial interests, confidentiality and future publication. Please contact [email protected] Register of Suppliers
Research funding	Research Strategy Strategic Plan Research funding

3. Our Priorities and how we are doing

Strategies and plans, performance information, audits, inspections and reviews.

	Information
Institutional aims	University Values
Annual report	Governance and structure
Corporate and Business plans	Current University Strategic Plan
University Strategies and plans	Education Strategy
	People and culture strategy
	Carbon management plan
	Carbon strategy
	Procurement strategy
	Sustainability strategy
	Waste management strategy
Academic Quality and Standards	Quality and Standards
	Quality Assurance Handbook
Estates Development	Oxstalls development Pittville student village
External and internal audit; review information	Annual monitoring
Corporate relations	Partnerships
	Collaborative partners
	Community and public engagement
Government and Regulatory reports	Higher Education Funding Council for England (HEFCE)
	Higher Education statistics Agency (HESA)
Government and Regulatory reports	OFSTED
	Quality Assurance Agency (QAA)
	The Teaching Agency
The University’s compliance with its duties under the Equality Act 2010	Equality and Diversity

4. How we make decisions

Decision making processes and records of decisions

	Information
Agendas and minutes from Committees and Boards	University Committees Please contact [email protected]
	Chairs and Officers of University council and council committees
University Council	Council Scheme of Delegation
	Council members
Academic Governance	Governance and Structure
	Statement of primary responsibilities

5. Our policies and procedures

	Information
Policies and procedures for conducting University Business	Personnel Handbook Please contact [email protected]
	Staff development Please contact [email protected]
	Equality and Diversity
	Recruitment and selection Please contact [email protected]
	Health and Safety Please contact [email protected]
	Quality Assurance
	Records Management
Procedures and policies for conducting University business	Research
	Freedom of Information policy
	Data Protection policy
Procedures and policies relating to academic services	Academic Schools
	Academic appeals
	Student complaints
	Assessment offences
Procedures and policies relating to student services	Accommodation
	Accreditation of Prior Leaning (APL)
	Admissions
	Assessment offences
	Enrolment
	Student charter
	Students’ Union
	Student Services
	Whistleblowing policy
Procedures and policies relating to human resources	Personnel Handbook Please contact [email protected]
	Equality and Diversity
Pay policy statement	Payroll Please contact [email protected]
Procedures and policies relating to recruitment	Job opportunities
Code of Conduct for members of governing bodies	Articles of Association
Equality and Diversity policies; Equality Scheme	Equality and Diversity
Health and Safety
Estate Management	Sustainable catering policy
Complaints Policy	Student complaints
Estate Management
Complaints Policy	Student complaints
Records Management and personal data policies	Data Protection
	Freedom of Information
	Records Management
Research policy and strategy
Publicly funded research outputs and data	Research
	Guidance for RCUK Policy on Access to research outputs
Charging regimes and policies	Charges made for information routinely published The University has a policy upon charging for the release of information, which can be found in the Freedom of Information Policy
Prevent	Policy relating to UK Prevent Strategy

6. Lists and Registers

Information held in registers required by law and other lists and registers relating to the functions of the University.

	Information
List and Registers	Any information we are currently legally required to hold in publicly available registers The University’s notification of it’s uses of personal data is hosted externally by the Information Commissioner’s Officer in the Public Register of Data Controllers.
	Asset registers Please contact [email protected]
	Collaborative partners
	Information asset register Please contact [email protected]
	Register of interests Please contact [email protected]
	Register of Gifts / Hospitality Please contact [email protected]
	List of Honorary Degrees awarded by the University
Senior staff’s declaration of interests	Staff research

7. The services we offer

Information about the services we offer, including leaflets, guidance and newsletters.

	Information
Prospectus	Undergraduate courses
	Postgraduate courses
	Research degrees
	Professional courses
	International student guide
Course content	See above prospectus links
Course fees	Fees, loans and finance
Funding, such as grants and bursaries, available to students	Undergraduate funding
	Research funding
	Fee waivers, scholarships, bursaries and awards
Services for which the university is entitled to recover a fee	Tuition fees
	Accommodation fees
	Use of Library Resources
	Parking permits
	Replacement award certificate
	Certified copy of an award certificate
	Verification of award/attendance letter
	Transcripts
	Syllabus
	English language courses
	Seminars, trips and excursions
	Award Ceremonies
Welfare and counselling services	Counselling
	Disability and Dyslexia
	Mental health and wellbeing
Careers	Career Management
Chaplaincy services	Faith and Religion
Sports and recreational facilities	Universal sport
	Students’ Union activities
Facilities relating to music, art and other cultural activities	Chaplaincy activities
	Community engagement projects
Museums, libraries, special collections and archives	University archives and special collections
	Libraries
Advice and guidance	Business Partnerships
Media releases	Communications